Education Talent Search Assistant

Title:

107M-YN - Program Assistant

Business Title:

Education Talent Search Assistant

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccination Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full Vaccination or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/ . Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

Under general direction, perform work using knowledge related to Talent Search grant requirements. Exercise judgment in interpreting and applying Department of Education grant regulations and policies, university policies and procedures, and relevant federal and state laws. 

Advise students, staff, school personnel, program participants, and the public regarding Talent Search program content, policies, procedures and activities. Includes program administrative support for the Talent Search program and Talent Search Manager.

Essential Duties:

Program Support - 50%

• Monitors general Talent Search email account.
• Attends meetings as a program representative.
• Maintains Talent Search webpages.
• Manages scheduling of rooms for programs and activities.
• Responsible for the management of student files, including documentation of services provided based upon program guidelines. 
• Participate in staff meetings, in-service programs, workshops, other professional development activities, and other duties as assigned.
• Conduct presentations about Talent Search to school personnel and students.
• Monitors Talent Search program activities within grant parameters and goals.
• Collaborates with Manager and Academic Advisors to promote the program and recruit students. Assists with developing marketing materials. 

Database Support - 25%

• Responsible for the management of student files, including documentation of services provided based upon program guidelines. 
• Administers database program to include development and maintenance of tracking systems based on grant parameters. 
• Maintains confidential student information.
• Generate reports according to grant deadlines and requirements. 
• Troubleshoot software problems and communicate with company representatives to resolve problems.
• Develop all forms within the system to capture student data. 

Budget and Fiscal Support - 20%

• Serves as point of contact for all fiscal processes related to the Talent Search program including purchasing, travel, registrations, account transfers, etc.
• Reconcile the purchasing card for Talent Search including filling out and submitting for exceptions, expenditures, transfer requests, departmental requests, and other items.
• Monitor Talent Search budget to ensure expenses are in line with grant regulations and restrictions. 
• Notify Talent Search Manager of any issues detected concerning budget and purchasing.
• Creates and completes invoice vouchers, department orders, IRI, etc.
• Receive and route to finance department all incoming invoices and bills from outside vendors.
• Track and reconcile all travel and program expenses.
• Prepare and submit Travel Expense Vouchers for reimbursement. 
• Reconcile budget and investigate and solve discrepancies. 
• Work directly with the WSU Spokane Office of Finance on fiscal management.
• Maintain and purchase office equipment and supplies. Orders office supplies and ensures appropriate supply levels. 

Other - 5%

• Perform other job-related duties as needed.

Required Qualifications:

High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

Additional Requirements:

• Experience with MS Office Suite
• Demonstrated experience working with diverse populations. 

Preferred Qualifications:

• Demonstrated experience working in an environment requiring high attention to detail. 

Additional Information:

Area/College: WSU Spokane Division of Student Affairs
Department Name: Talent Search
City, State, Zip: Spokane, WA 99201
Department Link: www.spokane.wsu.edu/studentaffairs

Monthly Salary: Commensurate with experience
FTE: 50%
Permanent
Screening Begin Date: January 20, 2022; open until filled
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application. Incomplete applications will not be considered
Required Documents: 1) resume and 2) cover letter

Time Type:

Part time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .

Title:

107M-YN - Program Assistant

Business Title:

Education Talent Search Assistant

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccination Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full Vaccination or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/ . Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Summary of Duties:

Under general direction, perform work using knowledge related to Talent Search grant requirements. Exercise judgment in interpreting and applying Department of Education grant regulations and policies, university policies and procedures, and relevant federal and state laws. 

Advise students, staff, school personnel, program participants, and the public regarding Talent Search program content, policies, procedures and activities. Includes program administrative support for the Talent Search program and Talent Search Manager.

Essential Duties:

Program Support - 50%

• Monitors general Talent Search email account.
• Attends meetings as a program representative.
• Maintains Talent Search webpages.
• Manages scheduling of rooms for programs and activities.
• Responsible for the management of student files, including documentation of services provided based upon program guidelines. 
• Participate in staff meetings, in-service programs, workshops, other professional development activities, and other duties as assigned.
• Conduct presentations about Talent Search to school personnel and students.
• Monitors Talent Search program activities within grant parameters and goals.
• Collaborates with Manager and Academic Advisors to promote the program and recruit students. Assists with developing marketing materials. 

Database Support - 25%

• Responsible for the management of student files, including documentation of services provided based upon program guidelines. 
• Administers database program to include development and maintenance of tracking systems based on grant parameters. 
• Maintains confidential student information.
• Generate reports according to grant deadlines and requirements. 
• Troubleshoot software problems and communicate with company representatives to resolve problems.
• Develop all forms within the system to capture student data. 

Budget and Fiscal Support - 20%

• Serves as point of contact for all fiscal processes related to the Talent Search program including purchasing, travel, registrations, account transfers, etc.
• Reconcile the purchasing card for Talent Search including filling out and submitting for exceptions, expenditures, transfer requests, departmental requests, and other items.
• Monitor Talent Search budget to ensure expenses are in line with grant regulations and restrictions. 
• Notify Talent Search Manager of any issues detected concerning budget and purchasing.
• Creates and completes invoice vouchers, department orders, IRI, etc.
• Receive and route to finance department all incoming invoices and bills from outside vendors.
• Track and reconcile all travel and program expenses.
• Prepare and submit Travel Expense Vouchers for reimbursement. 
• Reconcile budget and investigate and solve discrepancies. 
• Work directly with the WSU Spokane Office of Finance on fiscal management.
• Maintain and purchase office equipment and supplies. Orders office supplies and ensures appropriate supply levels. 

Other - 5%

• Perform other job-related duties as needed.

Required Qualifications:

High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

Additional Requirements:

• Experience with MS Office Suite
• Demonstrated experience working with diverse populations. 

Preferred Qualifications:

• Demonstrated experience working in an environment requiring high attention to detail. 

Additional Information:

Area/College: WSU Spokane Division of Student Affairs
Department Name: Talent Search
City, State, Zip: Spokane, WA 99201
Department Link: www.spokane.wsu.edu/studentaffairs

Monthly Salary: Commensurate with experience
FTE: 50%
Permanent
Screening Begin Date: January 20, 2022; open until filled
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application. Incomplete applications will not be considered
Required Documents: 1) resume and 2) cover letter

Time Type:

Part time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .