Wildlife and Offshore Wind Project Manager; North Carolina

Updated: 2 months ago
Location: Durham, NORTH CAROLINA
Deadline: 16 Sep 2022

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Duke University
Beaufort or Durham, North Carolina
Job Category
Last Date to Apply
This position may be located on either campus in Durham, NC or Beaufort, NC. Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries. The Marine Laboratory is a campus of Duke University in Beaufort, North Carolina and a unit within the Nicholas School of the Environment. The Marine Laboratory operates year-round to provide educational, training, and research opportunities to about 3,500 persons annually, including undergraduate, graduate and professional students enrolled in the university's academic programs. Resident faculty represent the disciplines of biological and physical oceanography, marine biology and conservation, marine environmental health, marine biotechnology, and marine policy and management. Occupational Summary Project WOW (Wildlife and Offshore Wind) Project Planner I (PPI) Duke University is seeking to hire an experienced Project Manager for full time employment for one year, with expected renewal for up to a total of five years (contingent upon individual performance and project sponsorship). Funded by the Department of Energy (DOE) and the Bureau of Ocean Energy and Management (BOEM), Wildlife and Offshore Wind (WOW) is a $7.5M trans-disciplinary, highly integrated collaboration of diverse experts for the comprehensive evaluation of the potential effects of offshore wind energy development on marine wildlife. The overall project goal is to provide a long-term, adaptive roadmap for efficient and effective assessment of the potential effects of offshore wind energy development on marine life, from siting through operation. The project WOW team represents a multi-institution consortium that will bring together internationally recognized leaders in the areas of expertise of research, monitoring, and risk assessment associated with offshore energy development. Project WOW will also benefit from the guidance and input from an external advisory board with representation from state and federal agencies, eNGOs, and leading offshore wind energy developers. The PPI will be responsible for the overall administration of the project, including planning, budgeting, monitoring, and reporting. Initially, the PPI will co-author, with the Leadership Team, a detailed Project Management Plan, with the project vision, objectives, scope, deliverables, and definitions of leadership roles and responsibilities fully described. Guided by the Statement of Project Objectives (SOPO), the Project Management Plan will include the standards, procedures, directives, policies, and other management documentation necessary to mitigate project life cycle risk. The Project Management Plan will define and address all aspects of project risk, including financial, social, technological, policy, program, project, resource-based, health and safety, safeguards and security, and operational risk. During the first year, the PPI will collaborate with the Leadership Committee (from Duke and over a dozen partner institutions) to finalize the Integrated Regional Ecosystem Study (IRES) designs and refine and begin implementing the Data Management Plan. The PPI will also assist in the operations of the External Advisory Board, including convening meetings (virtual and hybrid). Work Performed 1. Lead the development of the Project Management Plan; utilize the Project Management Plan to monitor and track progress of the project throughout all budget periods 50% a. Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques b. Proactively assess and analyze with the team, any risks and issues that may compromise project team performance and results and develop plans to remove or mitigate them. Maintain risk and issue logs. Monitor schedules, issue logs and risk management plans and provide warnings of serious deviations or variations that may compromise project results. c. Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts, and budgets. d. Track project performance, specifically to analyze the successful completion of short and long-term goals as outlined in the SOPO e. Assist the PIs with revising the SOPO and budget for Budget Periods 2 & 3, and guide that process with relevant project partners and the Sponsors. 2. Manage project budget with Duke’s grant administrator(s) 15% a. Assist with subcontract/subawardee management b. Work with subcontractors on invoicing and payment c. Coordinate procurement of research supplies d. Work with PIs to meet budgetary objectives and coordinate with the grant administrator to make adjustments to project constraints based on financial analysis e. Assist with financial reports as needed 3. Coordinate team meetings 5% a. Schedule meetings, regular and ad hoc, with Duke PIs, the wider Leadership Committee / full team, the External Advisory Board, the Regional Wildlife Science Collaborative, and sponsors (DOE and BOEM) b. Take notes during meetings and archive and distribute summaries to participants 4. Assist with research coordination 15% a. Assist PIs with field logistics, as appropriate (i.e., Duke is ultimately responsible for the project, but affiliated team PIs will manage their own field efforts) b. Coordinate data archiving and distribution in collaboration with the Duke MGEL and St. Andrews CREEM labs. 5. Assemble project reports (see reporting schedule in SOPO) 15% a. Create and maintain comprehensive and well-organized project documentation b. Solicit report sections from team members as described in the SOPO c. Coordinate assembly and distribution of draft reports to relevant members for review d. Adhere to due dates for submission of reports to DOE/BOEM Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Bachelor's degree. Additional training in Project Management or related training is desired. Required Skills and Qualifications • Proficiency with Microsoft Office suite, Teams/Slack or similar communications applications, project management software (Microsoft Project, Project for Web, Smartsheet, or similar) • Bachelor’s degree in business administration or environmental management, or related field • 3+ years in an advanced management role • Exceptional leadership, time management, facilitation, and organizational skills • Excellent client-facing and internal communication skills • Excellent written and verbal communication skills • Solid organizational skills including attention to detail and multitasking skills • Working knowledge of professional social media • Outstanding working knowledge of risk management Preferred Qualifications • Master’s degree in related field • Previous stakeholder management skills • Project Management Professional (PMP)
Contact Person
Corrie Curtice

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