Department
About the Department
Job Summary
The Website and Communications Specialist manages the public facing media, announcements, and mass communications to the neuroscience community. To properly manage our programs, administrative units, and grants, we need trained, reliable, and efficient staff. The technical expertise required for this position is beyond a typical operations administrator. The Website and Communications Specialist must be knowledgeable in WordPress, Drupal, and HTML and have solid capability with Adobe’s creative suite in order to properly manage the communications for the Institute’s mission. The Neuroscience Institute, Grossman Center for Quantitative Biology and Human Behavior, Committees on Neurobiology and Computational Neuroscience and the Neuroscience Undergraduate Major all operate with requirements of detailed communications organization and regular focus to ensure that our community is appropriately informed and engaged. This position requires someone who is knowledgeable in managing broad communications, event timelines and program schedules.
Responsibilities
Collaborates with leadership to compose and edit official documentation to develop and manage administrative governances and policies.
Serves as the web content manager for the Neuroscience Institute, Holobrain, NIDA, Committees on Neurobiology, and Computational Neuroscience Websites. Updates the Neuroscience Institute and CON/CNS event calendars within the BSD Excel Sheet, BSD Science emailer and UChicago Calendar.
Manages all the Neuroscience Social Media channels and develops neuroscience community outreach and engagement strategies.
Creates and distributes promotional materials and content for the neuroscience events and outreach. Creates and disseminates the weekly neuroscience event newsletter.
Liaises with the Office of Academic Affairs to manage secondary appointment memberships for the Neuroscience Institute, Grossman Center, Committees on Neurobiology and Computational Neuroscience, which includes but is not limited to, setting up new membership applications, membership seminars and renewals.
Coordinates with IT services to maintain all audio-visual systems in the Neuroscience Institute and ensure new IT service projects are completed in a timely manner.
Streamlines organization processes for Institute conference room scheduling and maintenance.
Engages with the BSD and broader University of Chicago’s Creative and Communications teams to develop new projects and streamline communications between the Institute’s units and the University. Includes but is not limited to, creating logo, website, sign creation, and development of cross-communication promotional materials; managing the Neuroscience News Program by soliciting research updates and publications from Institute faculty, students and postdocs, and working with the BSD and University news & communication groups to develop articles for distribution across the community.
Develops and maintains institute project management system (Asana). Working with Institute staff to ensure cross-communication of events and project management tools are updated and maintained. Develops databases for use in membership, neuroscience UG major tracking, etc.
Plans, develops and disseminates information designed to keep the public informed of the organization's programs, accomplishments, or point of view, with moderate levels of guidance and direction.
Accomplishes assigned duties through two or more of the following: written communications; visual/graphic media, which may include Web site development and maintenance; speeches and personal contact. The incumbent is still acquiring higher-level knowledge and skills.
Solves a range of straightforward problems, as work assignments are difficult and broad in nature, usually requiring originality and ingenuity.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree.
Experience:
Experience as a writer and editor.
Experience in web and digital applications for creating, posting and publishing communications.
Experience writing for diverse audiences including executive teams, employees, board members, media, policymakers, and the public.
Experience writing and copyediting articles, newsletters, proposals, reports, profiles, fact sheets, or similar materials across digital and print platforms.
Experience working in higher education.
Technical Skills or Knowledge:
Knowledgeable in WordPress, Drupal, and HTML.
Solid capability with Adobe’s creative suite.
Advanced skills in Microsoft Office Suite, Excel, and reporting and visualization tools.
Proficiency in multiple virtual event platforms, including Zoom.
Understanding of Project Management methodologies.
Familiarity with Associated Press (AP) style.
Experience translating technical, scientific, or other complex information for a lay audience.
Experience with digital platforms and Content Management Systems.
Writing and copy-editing articles, newsletters, proposals, reports, profiles, fact sheets, or similar materials across digital and print platforms.
Preferred Competencies
Meticulous attention to detail.
Proven organizational skills with attention to detail and the ability to prioritize and work on multiple projects.
Excellent editorial judgment, diplomacy, and interpersonal skills.
Ability to work on multiple projects simultaneously, set priorities, and meet aggressive deadlines.
Results oriented and committed to continuous improvement.
Excellent interpersonal, communication and presentation skills, both written and verbal.
Diplomacy and tact to build strong relationships, motivate and balance internal and external stakeholders.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Requires Compliance with University Covid-19 Vaccination Requirement
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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