Vice Dean of Administration

Position Details

Position Information

Recruitment/Posting Title	Vice Dean of Administration
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	SAS - Dean's Office
Overview	The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Vice Dean for Administration for the School of Arts and Sciences (SAS). This position will create and implement a strategic approach to advancing the operations of the largest and most complex school at Rutgers. With an annual budget of approximately $450 million, SAS has slightly more than 1,000 full-time tenured, tenure-track, and NTT faculty members and 500 staff employees and supports the education of over 20,000 undergraduate and 2,000 graduate students in our degree programs, as well as providing courses for nearly all undergraduates across Rutgers – New Brunswick Schools. As chief administrative and financial officer, the VDA oversees six direct reports and five dotted line reports and has general oversight and accountability for the work of an additional 150 administrative staff in academic departments whose major role is the performance of business functions. They are a significant partner to the Executive Dean for designing and implementing strategic advancement of the functions that allow us to achieve our missions of research, education, and outreach/engagement in a consistent manner across SAS.  Among the key duties of this position are the following: Oversees the administrative services for SAS, including finance, human resources, and facilities (including accounting, finance and budget, the administration of policies, personnel issues and programs, space and facilities planning, physical plant construction and renovations, central data analysis and decision support, purchasing, academic support, and departmental administration). Partners with senior leaders to articulate and advance a vision for the school’s financial and administrative strategy. Assess and improve the school’s financial reporting structures, practices, and procedures. Promotes a greater sense of community among staff. Supports an environment rooted in diversity, equity, and inclusion. Advances the school’s research and teaching missions by focusing on enhancing support for Oversees six direct reports and five dotted line reports and has general oversight and accountability for the work of an additional 150 administrative staff in academic departments whose major role is the performance of business functions. Designs and implements strategic advancement of the functions that allow us to achieve our missions of research, education, and outreach/engagement in a consistent manner across SAS.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	12
Position Salary
Annual Minimum Salary	177422.000
Annual Mid Range Salary	224568.500
Annual Maximum Salary	271715.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree. A minimum of ten (10) years of progressively responsible experience in financial operations and analysis, experience managing human resources process and practices.
Certifications/Licenses	Use of personal vehicle in order to travel for business demands; a valid driver’s license would be required for this position.
Required Knowledge, Skills, and Abilities	Demonstrated commitment to principles of diversity, and a strong grasp of technology. Demonstrated responsible higher education experience, expertise, and successful outcomes leading financial strategy, budget, and administrative teams across a complex organizational structure. Experience in helping to shape and drive ideas forward while simultaneously managing a staff and School toward desired outcomes. Must be a thoughtful, articulate, inspiring leader who will work collaboratively with others across both SAS and Rutgers. They will be a creative, highly analytical individual with strong abstract reasoning skills who relate well to people at all levels of the organization, demonstrating excellent communication and active listing skills. A consensus builder who understands the importance of cultivating a congenial and operative working environment. Expert MS Office skills especially MS Excel. Must be a thoughtful, articulate, inspiring leader who will work collaboratively with the Executive Dean and others across both SAS and Rutgers University—New Brunswick to move the school forward. In addition, the ideal candidate will possess most or all of the following: Commitment to mission and values: Evidence of a deep commitment to and passion for the mission, values, and ethics of the school and of a premier public research institution; absolute commitment to the pursuit of the highest academic standards, and intellectual openness across the school and university’s diverse constituencies; a strong commitment to enhancing the university as a distinctive and prominent institution, including how the School of Arts and Sciences can strengthen Rutgers University—New Brunswick’s engagement with local, regional, national, and international communities; Vision and Leadership: Demonstrated experience leading a complex, multi-faceted unit; experience in helping to shape and drive ideas forward while simultaneously managing a staff and school toward desired outcomes; ability to lead with vision, an entrepreneurial outlook, and an eye to new possibilities and emerging challenges; ability to build, mentor, and motivate a diverse team; proven experience as a problem solver; demonstrated ability to focus and lead an organization to achieve the elements of a strategic plan and to continuously assess and refine the organizational plan, structure, and operations as the plan evolves; experience in leading change; Proven effectiveness and expertise: Comprehensive knowledge and successful record of enacting the principles and practices of budget development and management, specifically for higher education; experience in human resources and facilities management; significant professional experience managing the complex interplay of strategic goals toward advancing research and educational missions, including managing revenue associated with sources such as tuition, contracts, and grants; Collaborative nature: Ability to relate to people at all levels of the organization, demonstrating excellent communication and active listening skills; ability to work well with and invite feedback from a variety of constituents; a consensus builder who can be flexible when appropriate yet firm and decisive when necessary; Commitment to diversity and inclusion: An appreciation of difference and inclusiveness, understanding of nuance and an awareness of the various ways in which campus and other environments are experienced differently by different people; and proven skill in interacting with complex and diverse cultures, backgrounds, and perspectives; Exceptional personal qualities: A sense of urgency and engagement; honesty, integrity, persuasiveness and a strong internal moral compass; strong work ethic; personal generosity toward one’s staff and colleagues; optimism, confidence, and excitement about change; strong listening skills; a genuine interest in partnering with the Executive Dean and Senior Leadership Team; the ability to observe, listen, learn, and clarify needs while engendering trust quickly among various constituencies; a good sense of humor.
Preferred Qualifications	A graduate degree in finance, business administration, or related area. Experience working in a unionized environment is also strongly preferred.
Equipment Utilized	Rutgers and SAS financial, HR, Facilities, EOSHI, etc. systems. PC, printer/Scanner. MS Office, Tableau, Outlook, Project Management software, etc.
Physical Demands and Work Environment	Regular travel using personal vehicle to all RU-NB campuses. Travel to other RU campuses and occasional domestic and international travel. Must be able to climb stairs.
Special Conditions	Clean Driving Record.

Posting Details

Posting Number	24ST0312
Posting Open Date	02/09/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement