UTS- Temporary Remote Administrative Support Specialist at UNC Chapel Hill

University of North Carolina at Chapel Hill, United States

Updated: 2 months ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 22 Sep 2023

Posting Information
Posting Information


Department HR UTS Partnership
Career Area Administrative/Clerical Support
Posting Open Date 09/12/2023
Application Deadline 09/22/2023
Position Type Temporary Staff (SHRA)
Position Title UTS- Temporary Remote Administrative Support Specialist at UNC Chapel Hill
Position Number
Vacancy ID S022077
Full-time/Part-time Full-Time Temporary
Hours per week
Work Schedule
40 hours a week, Monday-Friday. Remote after applicable training period (training period will be based on how well employee picks up on system.)
Position Location
Hiring Range $18.00-$20/25/hour
Proposed Start Date
Estimated Duration of Appointment 6 months not to exceed 11 months

Position Information


Primary Purpose of Organizational Unit
n/a
Position Summary
JOB DESCRIPTION: This Administrative Support Associate position supports physicians in managing their patient and educational workload as well as supporting clinical operations at the various clinics. This job can be mostly remote provided the applicant has reliable internet. Otherwise, the office building or the clinic will be the duty station.
Duties include the following:
  • Review schedules for faculty and verify:
  • Clinic time is NOT scheduled when PTO (paid time off) is scheduled for the physician (double check behind scheduler)
  • On new (non-unc) patients, please be sure the records are epic 1-2 weeks before the appointment and confirm the same to the physician.
  • Generate any needed follow-up correspondence/referral appointments.
  • Be sure satellite clinics are aware of PTO approvals so their schedule may be updated (VA, Alamance Eye/Chatham/etc.).
  • DMV/FMLA/Workmans Comp and associated forms-work one day in the clinic per week to complete these forms and obtain necessary signatures. Upload into Epic before sending a signed copy to the patient and/or agency.
    		•
    Minimum Education and Experience Requirements
    1 year of office administrative experience plus a high school diploma or completion of the GED program
    Required Qualifications, Competencies, and Experience
    Strong writing skills and keen attention to detail; proficiency with Microsoft Outlook, experience with a basic knowledge of a variety of reporting systems, and basic analytical skills. Individuals must be adept at multi-tasking.
    Preferred Qualifications, Competencies, and Experience
    An individual who has experience working in a healthcare administration environment and has experience working in the EMR system EPIC
    Special Physical/Mental Requirements
    n/a
    Campus Security Authority Responsibilities
    Special Instructions
    UNC-Chapel Hill and NC State University are collaborating to extend NC State’s internal temporary staffing function as a shared service for both institutions. Under this partnership, UTS provides exclusive temporary staffing services to UNC-Chapel Hill and NC State, employing candidates to work as temporary employees in a variety of jobs on both campuses. If interested, please apply here:

    https://jobs.ncsu.edu/postings/190257
    Quick Link https://unc.peopleadmin.com/postings/265411
    Temporary Employment Policies
    http://hr.unc.edu/policies-procedures-systems/spa-employee-policies/temporary-employment/relevant-policy-information-for-temporary-employees/

    Posting Contact Information


    Office of Human Resources Contact Information
    If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu
    Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
    Equal Opportunity Employer Statement
    The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

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