UTS-Temporary Executive Assistant at UNC Chapel Hill

University of North Carolina at Chapel Hill, United States

Updated: about 2 months ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 01 Aug 2024

Posting Information
Posting Information


Department HR UTS Partnership
Career Area Administrative/Clerical Support
Posting Open Date 07/23/2024
Application Deadline 08/01/2024
Position Type Temporary Staff (SHRA)
Position Title UTS-Temporary Executive Assistant at UNC Chapel Hill
Position Number
Vacancy ID S023758
Full-time/Part-time Full-Time Temporary
Hours per week
Work Schedule
Position Location
Hiring Range $27.00-$32.00 an hour
Proposed Start Date
Estimated Duration of Appointment 4 months or less

Position Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.
Primary Purpose of Organizational Unit
n/a
Position Summary
Job Responsibilities:
  • Provides research and analysis to prepare briefing materials. Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Responds to routine and non-routine inquiries regarding University operations, policies, and procedures. Forward situations and issues to the appropriate staff members for resolution.
  • Performs and/or oversees a wide range of special projects or assignments that are highly sensitive or complex, requiring a high level of independence and initiative in execution and implementation.
  • Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity. Understands the goals and priorities of the executive to prioritize issues according to urgency.
  • Plans, coordinates, and ensures the Executive’s schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the Executive’s time and office. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the leaders, some of which may have organizational impact.
  • Arrange meetings, conferences, and travel logistics for executives – may include pre-travel and post-travel tasks via University platforms.
  • Prepares and edits complex presentations, charts, and other written correspondence that best depicts the content of the intended message to internal and external stakeholders.
  • Plans, coordinates, and supports large- and small-scale events for faculty and staff across the School of Medicine


    • 40 hours a week position
    1-2 days a week on sight
    3-4 days remote
    Current on site date: Wednesday
    Minimum Education and Experience Requirements
    If Bachelor’s degree: Three (3) years of experience in an administrative support role and/or projects-related role. • If Associate’s degree: Seven (7) years of experience in an administrative support role and/or projects-related role. • If High School or GED: Eleven (11) years of experience in an administrative support role and/or projects-related role.
    Required Qualifications, Competencies, and Experience
    Required Skills:
    • Demonstrated customer service and professional written and verbal communication skills.
    • Ability to work independently on multiple projects.
    • Strong sense of tact, diplomacy, and discretion. Ability to interact with personnel at all levels of the School of Medicine.
    • Advanced problem-solving.
    • Encompass a wide scope of responsibility from performing transactional duties to making high-level decisions.
    • Proficiency in Microsoft PowerPoint, Excel, and Word; ability to quickly master new software platforms as needed.
    Preferred Qualifications, Competencies, and Experience
    • Proficiency in Concur, ConnectCarolina or Infoporte preferred
    Special Physical/Mental Requirements
    n/a
    Campus Security Authority Responsibilities
    Special Instructions
    UNC-Chapel Hill and NC State University are collaborating to extend NC State’s internal temporary staffing function as a shared service for both institutions. Under this partnership, UTS provides exclusive temporary staffing services to UNC-Chapel Hill and NC State, employing candidates to work as temporary employees in a variety of jobs on both campuses. If you are interested in applying to this position please click on the following link:
    https://jobs.ncsu.edu/postings/205326
    Quick Link https://unc.peopleadmin.com/postings/284984
    Temporary Employment Policies
    http://hr.unc.edu/policies-procedures-systems/spa-employee-policies/temporary-employment/relevant-policy-information-for-temporary-employees/

    Posting Contact Information


    Office of Human Resources Contact Information
    If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
    Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
    Equal Opportunity Employer Statement
    The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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