University Program Associate

University of North Carolina Wilmington, United States

Updated: 24 days ago
Location: Wilmington, NORTH CAROLINA
Deadline: 02 Apr 2024

Posting Details
Posting Details


​Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.
Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.
As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.
We also offer an abundance of training and development programs through our Dare to Learn Academy ,and the employee assistance program , many of which are offered free of charge.
Recruitment Range $45,400 – $46,000
Vacancy Number S02373
Position Title University Program Associate
Working Title University Program Associate
Competency Level Journey
Home Department Theatre - 32122
Primary Purpose of Organizational Unit
The primary mission of the Department of Theatre is to provide high level education and training in theatre art within the context of a liberal arts environment. For our majors committed to performance or production, we combine pre-professional training with a solid academic core in order to prepare our students for a range of outcomes: from entry into the theatre and film markets to exciting careers in related fields of communication and other cognate disciplines. For theatre minors or general university students we offer a range of production opportunities, as well as academic and active learning workshop classes to augment the general student’s breadth of knowledge. For the university community and beyond we provide outreach programs and an eclectic and engaging season of productions that promulgate our view of theatre as both art and humanity.
College College of Humanities, Social Sciences, and The Arts - 321 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace Main UNCW Campus
Brief Summary of Work for this Position
The University Program Associate provides a variety of administrative office support and programmatic support to the Department of Theatre;
  • Secures right to images and pay royalties if necessary
  • Works with directors of each show on content for press release and then coordinates that release
  • Coordinates with Office of United Relations (OUR) for additional PR coverage
  • Works with outside vendors to schedule, design, and place paid advertisements
  • Gathers content and works with print services to create show program
  • Works with Advertising partners to secure their ads and artwork
  • Hires and trains house manager
  • Coordinates with UNCW services for each production, including, housekeeping, security, doors open/closed, HVAC scheduling, parking
  • Coordinates opening night reception and party
  • Works with Kenan Box office staff on the details of each production
  • Reconciles ticket sales with box office
  • Works with publishing houses to secure the rights to perform the plays that the faculty choose, including sometimes negotiating to secure a lower royalty
  • Works with student stage managers to schedule spaces for all rehearsals, production meetings, and performances of the productions. These rehearsals take place in multiple locations Monday – Friday evenings and Saturday and Sundays. Often there are three productions in process at any given time and they all need space. This is a complicated and time-consuming task
  • Maintains the website and social media platforms of the department, including Facebook, Instagram, and other social media platforms
  • Maintains the departmental budget and prepares summary data reports
  • Coordinates 8-10 theatre productions annually including: budget management, marketing, event programs, box office coordination, and scheduling for each production
  • Processes purchases, requisitions and independent contractors
  • Enters assignments for faculty load and compensation
  • Processes travel arrangements and requests
  • Assists in tracking faculty research and grants
  • Maintains confidential records, files and databases including equipment, computer and surplus tracking
  • Assists the department chair with various matters as they arise
  • Assists with various office matters including room scheduling, answering telephones and welcoming visitors, directing students to department resources, copying and preparing class materials, including coordination of book orders
  • Assists in the supervision of student workers in coordination with the department chair, requiring significant program knowledge in terms of curriculum, registration, file management, public contact, records, writing reports, and creating marketing blurbs
  • Processes and maintains confidential student records, faculty academic and travel processing, web management and composition of written materials
  • Organizes meetings and oversees production and marketing materials, including programs, posters, and playbills
Minimum Education and Experience Requirements
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred education, professional skills and experience
  • Understanding of theatre operations
  • Quality writing skills
  • Background in publicity and marketing
Required Certifications or licensure
NA
FTE 1.0 (40 hours per week)
Months Per Year 12 Months
Work Days Monday - Friday with some weekends
Work Hours 8:00 AM – 5:00 PM with some nights
Type of Position Permanent
Anticipated Ending Date if Time-Limited
Position Number 8372
Job Posting Date 03/20/2024
Posting Close Date 04/02/2024
Number of Openings Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
EEO Statement
At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting https://jobs.uncw.edu/postings/31617

Similar Positions