University Program Associate

East Carolina University, United States

Updated: 10 days ago
Location: Greenville, SOUTH CAROLINA
Deadline: 21 May 2024

Position Details
Position Information


Job Title University Program Associate
Position Number 955548
Vacancy Open to All Candidates
Time-Limited No
Department Homepage https://www.easternahec.net/
Advertising Department EASTERN AHEC ADMINISTRATION
Division ECU Health/BSOM
Classification Title 10300 University Program Assoc
Competency Level 2 - Journey
Working Title University Program Associate
Number of Vacancies 1
Full Time Equivalent (FTE) .50
Full Time or Part Time Part Time
Recruitment Range $17,794 -$26,916
Anticipated Hiring Range $20,562 - $22,027
Salary Grade Equivalency GN07
Work Schedule M-F
Work Hours 8-5 (Part-time)
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
Eastern Area Health Education Center (Eastern AHEC) is a private, nonprofit educational organization affiliated with East Carolina University. The mission of Eastern AHEC is to provide and support educational activities and services with a focus on primary care in rural communities and those with less access to resources to recruit, train, and retain the workforce needed to create a healthy North Carolina. AHEC educational programs and information services are targeted toward:
  • Improving the distribution and retention of health care providers, with a special emphasis on primary care and prevention;
  • Increasing the representation of minorities and disadvantaged populations in all health disciplines;
  • Enhancing the quality of care and improving health care outcomes; and
  • Addressing the health care needs of underserved communities and populations.


Eastern AHEC functions in close collaboration with East Carolina University and with the other University of North Carolina Schools of Medicine, Nursing, Allied Health, Public Health, Psychiatry, Social Work, and Pharmacy, as well as other institutions of higher education. Eastern AHEC serves 23 counties in the eastern part of the state and is one of nine centers located in North Carolina. Governance is by a Board of Directors with representation from regional healthcare institutions, the community at large, and the community college system.
Job Duties
Communication: This position has a significant amount of external public contact with health professionals statewide and nationally. Public contact is made through correspondence via mail, telephone, attending educational programs to control registration, and advising and directing the public who enter the event.
The extent of information allowed for this position to give has limitations including personal and sensitive information related to faculty honoraria, personal information, any information deemed personal and confidential. Responsibilities for establishing appointments, travel, and itineraries, or schedules include secure travel and hotel arrangements; confirm program schedules; assure all faculty arrangements are complete for each program activity; secure and confirm appointments, schedules, and travel.
This position composes, writes, and drafts various kinds of documents which include memos, educational materials, draft marketing materials, vendor & speaker agreements as well as generates reports.
The Department’s planning generally takes place 12 to 18 months prior to CPD program or special project implementation. Some programs may follow a shorter timeline. Program details must be organized to coordinate multiple long-range planning activities. Follow-up includes computing the income/expense form for each program, calculating the net profit/loss, approving each invoice before forwarding to the Business Office, computing the travel reimbursement form for the faculty, and consolidating the travel expenses and the honoraria then forwarding to the Fiscal Affairs department for payment.
Information/Record Administration: Records and forms maintained and processed by this position include: Professional Credit Applications, Travel Reimbursement, Honoraria, Attendance List, Evaluation Summary, Faculty Data Form, Documentation.
Office Technology: This position uses standard office equipment: personal computer or laptop computer and printers, and telephone. Software used includes Word, Excel, PowerPoint, Outlook, and a project management application. Skilled data entry is necessary to ensure that accurate data is entered into the AHEC statewide registration system (Computerized Administrative System for Continuing Education or CASCE).
Budgeting & Purchasing: A draft budget is developed by the supervisor for each program. This position will track all associated revenues and expenses from planning to completion of the program. This position will then prepare a final program budget for reconciliation with the Office of Fiscal Affairs. This position will also prepare purchase orders, reimbursements etc. related to educational events.
Other: This position may participate in special projects, grants or work groups as assigned. This position performs under pressure and stressful conditions frequently to meet urgent deadlines to implement successful programs. This position is required to monitor faculty, vendors, and public contacts to assure deadlines are met.
Minimum Education/Experience
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License or Certification required by statute or regulation
Valid driver’s license
Preferred Experience, Skills, Training/Education
  • Experience in a medical, human science, behavioral health or education setting.
  • Working knowledge of the current health care environment.
  • Experience in the use of Microsoft Office with expertise in Word, Excel, PowerPoint, Outlook and internet applications.
  • Excellent recording keeping skills. Able to input into multiple databases.
  • Able to work independently, prioritize multiple duties to meet specific deadlines and work with minimal supervision.
  • Excellent interpersonal skills as well as excellent written and verbal communication skills.
License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 05/14/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 05/21/2024
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/70687
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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