Unit Human Resources Coordinator IV - R104059

Department:

Location: Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R104059

Minimum Requirements:

Bachelor's degree and two years of experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. Grade 4 (Hourly)

Position Description:

The Unit HR Coordinator IV position provides coordination and support to the Business Office Dental HR team at the School of Dentistry.

Job Responsibilities

• Provide support to unit HR specialists in talent acquisition and onboarding (e.g., submit job requisitions, purchase external advertisements, disposition candidates, send welcome emails, submit onboarding tickets, submit sign-on/retention bonus payments, ensure I-9 completion, etc.).
• Serve as unit timekeeper for staff, process biweekly, and monthly payroll; communicate with supervisors to ensure complete and accurate payroll processing each payroll period; answer supervisor and employee questions related to timekeeping and leave; serves as liaison to Payroll Office; correct processing errors; communicate with central HR Leave Coordinator to monitor/track FML; ensure proper time reporting for worker's compensation as necessary.
• Handle the hiring process for student employees, temporary employees, postdocs and residents paid via payroll.
• Initiate HR-related transactions in human capital management system (e.g., one-time payments, job changes and corrections, etc.) and submit supervisory organization change forms as needed.
• Submit onboarding tickets for contingent workers such as non-employee residents and externs.
• Assist with preparation of HR reports.
• Provide support and coordination for unit events/training programs (e.g., orientation, service recognition awards).
• Maintain accurate, updated human resources files, records, and documentation; performs periodic audit of files and records to ensure files are updated.
• Serve as a back up to unit HR specialists and administrative assistant as necessary.
• Handle sensitive, confidential employee and HR-related information in the strictest confidence.
• Assist in onboarding/offboarding/transferring employees (e.g., submit tickets, assist in onboarding process. Send welcome emails to incoming hires, collect information for department communications, etc.).
• Assist in preparing unit HR communications, reports, and presentations.
• Answer general HR inquiries and escalate to appropriate unit HR staff or campus office as necessary.
• Performs other duties as assigned.

• Work experience in human resources within higher education and/or patient care environment
• Experience using Workday
• Excellent organizational skills and attention to detail
• Excellent customer service skills
• Proficiency with and experience using Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams, Forms, etc.), Adobe Acrobat (editing and saving PDFs), and DocuSign
• Strong written, verbal, and interpersonal communication skills
• Strong collaboration skills and commitment to teamwork

$31.38

Target Compensation Minimum:

$20.92

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.