Undergraduate Studies Coordinator

University of Notre Dame, United States

Updated: 4 days ago
Location: Notre Dame, INDIANA
Job Type: FullTime
Deadline: 03 Jun 2024

Position Information


Job Title Undergraduate Studies Coordinator
Job Description
Study everything. Do anything.
Find your passion. Create knowledge. Serve the common good. Prepare for life.
This is what the College of Arts and Letters stands for. We play an integral role in Notre Dame’s mission to serve as the world’s preeminent Catholic research university. We are searching for someone who shares the same passion and mission to join our dynamic team as the Undergraduate Studies Coordinator for the Department of Economics.
Who we are: Economics offers a coherent, rigorous framework to tackle some of the world’s most pressing problems. Through our research and scholarship, we conduct and disseminate innovative work to improve society and foster human flourishing. In our teaching and mentoring, we train the next generation of scholars and practitioners to go forth and make a difference. We do all of this in a collaborative, welcoming, and inclusive environment that fosters and supports Notre Dame’s distinct Catholic mission.
Job Description: The Undergraduate Studies Coordinator plays a key role in the Department of Economics. This individual serves as the first point of contact for those visiting, phoning, or emailing the department. Reporting to the Department Administrator, the Undergraduate Studies Coordinator’s top priorities will be to:
  • Provide administrative support to the Director of Undergraduate Studies (DUS) and the undergraduate programs
  • Enter course schedules and coordinate changes with the Registrar’s Office
  • Monitor and assist with registration, including processing eForms, helping to resolve course-related issues, administering crosslistings, and assisting with room and schedule changes
  • Coordinate and assist with various events for undergraduates, including the graduation ceremony and reception
  • Collect syllabi and course descriptions from instructors
  • Update the undergraduate website as needed
  • Verify graduation list of economics majors, ECON honors, and concentration
  • Manage and maintain departmental room reservations, supply inventory, office equipment, and bulletin boards
  • Collaborate with the other department staff as a team to support the overall needs of the department
  • Other duties as assigned


Please note: This is a permanent, full-time, 10-month position. It typically runs from August to May, with June and July off each year: the ideal candidate can start July 22, 2024, to allow for training before the academic year begins.
Minimum Qualifications
Education & Experience:
  • High school diploma or GED
  • 1-2 years of administrative experience


Skills:
  • Excellent organizational and communication skills
  • Ability to respond to multiple tasks and questions with frequent interruptions
  • Must be self-motivated, take initiative, be able to prioritize tasks, and learn quickly
  • Must be able to maintain the confidentiality of student files and departmental issues
  • Experience with Google applications (Gmail, Calendar, Docs, Sheets, Forms, Slides) and Microsoft Suite (Word, Excel)
  • Excellent interpersonal abilities
Preferred Qualifications
Special Instructions to Applicants
Please note: This is a permanent, full-time, 10-month position: August through May, with June and July off each year
Department Department of Economics (30065)
Department Website https://economics.nd.edu/
Family / Sub-Family University Operations / Administrative Operations
Career Stream/Level NIC 2 Coordinator
Department Hiring Pay Range Up to $22/hr
Pay ID Bi-Weekly
FLSA Status S3 - FT Non-exempt Hourly
Job Category Office/Clerical
Job Type Full-time
Schedule: Days of Week & Hours
Monday – Friday
8:00 am – 4:30 pm
Please note: This is a full-time, 10-month position. It typically runs from August to May, with June and July off, but the ideal candidate can start July 22, 2024, to allow for training before the academic year begins.
Schedule: Hours/Week 40
Schedule: # of months 10


Posting Detail Information


Job Posting Date (Campus) 05/13/2024
Job Posting Date (Public) 05/13/2024
Job Closing Date 06/03/2024
Posting Type Open To All Applicants
Posting Number S24956
Quick Link for Internal Postings https://jobs.nd.edu/postings/34475

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