Undergraduate Academic Advisor

Colorado State University, United States

Updated: over 1 year ago
Location: Fort Collins, COLORADO
Deadline: 10 Oct 2022

Posting Details
Posting Detail Information


Working Title Undergraduate Academic Advisor
Position Location Fort Collins, CO
Is this position eligible for hybrid or remote work? No
Research Professional Position No
Posting Number 202201457AP
Position Type Admin Professional/ Research Professional
Classification Title Prof/Indiv Contrib II
Number of Vacancies 2
Work Hours/Week 40
Proposed Annual Salary Range $50,000-$60,000
Employee Benefits
Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ .
Desired Start Date 11/07/2022
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 10/10/2022
Description of Work Unit
As one of the nation’s top public research universities, Colorado State University (CSU) in Fort Collins, Colorado, is a land-grant institution, with enrollment of more than 33,000 students. CSU offers 76 undergraduate degree programs, 114 graduate degree programs, 21 professional master’s degree programs, and a Professional Veterinary Medicine program. CSU’s world-class research and scholarship attract more than $400 million in research funding annually, putting the university among top federally funded public universities without a medical school. Colorado’s Front Range is a high-tech hub with companies such as Woodward, Hewlett-Packard Enterprise, IBM, Intel, Keysight Technologies, Broadcomm, AMD, Xilinx, Ball Aerospace, Lockheed Martin, Raytheon, and Northrop Grumman located in or near Fort Collins.
Fort Collins is an attractive community of approximately 170,000 located along the Colorado Front Range at the base of the Rocky Mountains, 65 miles north of Denver. The city is routinely recognized as one of the most desirable places to live in the United States. It consistently ranks high on quality of life measures by numerous publications; see https://www .fcgov.com/visitor/awards for the complete list. The city offers a pleasant climate with excellent schools and abundant cultural and recreational opportunities nearby. For more information on Fort Collins, check out the City’s website: www.visitftcollins.com.
The Department of Mechanical Engineering (ME) at CSU offers a curriculum that integrates exceptional classroom learning and in-depth engineering practice for an unparalleled educational experience. Made up of 43 faculty members, 10 staff members, 1,000 undergraduate students, and 125 graduate students, ME is one of the largest departments on CSU’s campus. State-of-the-art labs provide unmatched, hands-on experience to help undergraduate students conceptualize industry environments, and $11M in annual research funding provide groundbreaking opportunities focusing on health, materials, and energy, for graduate students to enhance their educational concentrations. Award-winning faculty offer industry and academic perspective, and equip each graduate with the tools needed to obtain leading positions in advanced technology fields. The Mechanical Engineering program at CSU includes majors in both Mechanical Engineering and Biomedical Engineering-Mechanical Engineering; both curriculum combine classroom learning with engineering practice. The department recently added specialties for Aerospace Engineering and Advanced Manufacturing, offering undergraduate concentrations, a graduate certificate, a Master of Engineering (M.E.) with specialization, and a Master of Science (M.S.) with a specialized master’s thesis. Our goal is to give our graduates the engineering skills they need to obtain leading positions in advanced technology fields. Our students are integral members of our research groups and their thesis and dissertation topics focus on cutting-edge research. Further information about the Department can be found at www.engr.colostate.edu/me/.
Position Summary
Colorado State University’s Department of Mechanical Engineering in Fort Collins, Colorado is planning to hire two full-time, 12-month Undergraduate Academic Advisors. The Advisors will advise and support the Mechanical Engineering undergraduate student population through a variety of advising and programs designed to assist students in making critical transitions, developing academic plans, and connecting with campus resources.
Required Job Qualifications
  • Bachelor’s degree from an accredited institution;
  • 1 year of experience advising, counseling, and/or providing support to students;
  • Demonstrated commitment to, knowledge of, and experience with historically underrepresented communities that are supported on a university campus, such as ethnically/racially diverse students, first generation students, veterans, or international students;
  • Excellent organizational and communication skills (written, verbal, interpersonal, and public speaking); and
  • Demonstrated ability to perform detailed work, prioritize multiple tasks, and meet deadlines in a fast-paced, collaborative work environment.
  • The successful candidate must be legally authorized to work in the U.S. by the start date. Mechanical Engineering will not provide visa sponsorship for this position. 
Preferred Job Qualifications
  • 3 years’ experience supporting high school or college/university students in achieving educational goals;
  • Strong customer-service experience to work with multiple constituents including students, parents, educators;
  • Experience designing, implementing, evaluating, and collaborating on programs or events;
  • Experience supervising or advising student groups;
  • Experience with higher education technology systems (preferably Banner and Navigate); and
  • Master’s degree from an accredited institution in Human Development, Psychology, Counseling, Communication Studies, Sociology, Student Affairs, Education, or related field.
Diversity Statement
Ability to advance the department’s commitment to diversity and inclusion through research, teaching and outreach with relevant programs, goals and activities.

Essential Duties


Job Duty Category Advising
Duty/Responsibility
  • Advise current and prospective students on academic requirements, scheduling of classes, semester-to-semester academic path, administrative procedures related to academics, and utilizing campus resources.
  • Guide students on review of transfer evaluation of coursework. Clarify and recommend any needed reevaluations.
  • Assist students on utilizing strategies and resources to improve GPAs and overcome academic difficulties.
  • Process documents related to graduation, overrides, exceptions, appeals, education abroad, military, athletics, and other advising related issues.
  • Abide by FERPA regulations to uphold students’ privacy.
  • Support efforts to streamline communication to students ensuring that deadlines, resources, and events are communicated consistently and at appropriate times.
  • Evaluate credentials of graduating seniors to determine if current Department, University, and ABET requirements have been met.
  • Communicate with the Registrar’s Office and other student support offices’ staff as needed in advising students.
  • Document appointments with meeting notes.
  • Attend conscientiously to the diversity of the student population, including unique strengths and needs of students from underrepresented ethnic/racial/gender groups and first generation and low-income backgrounds.
  • Provide comprehensive, individualized advising at orientation sessions for incoming first year and transfer students.
  • Enhance support for academic transitions and strengthen the ability to track progress to graduation.
  • Assist with the management of Department records, spreadsheets and databases related to the undergraduate program and students.
  • Learn new technology and tools designed for student success and integrate them into a balanced and holistic approach to advising.
  • Collaborate within the Mechanical Engineering Undergraduate Program team to advise students efficiently and effectively.
Percentage Of Time 75%
Job Duty Category Program Administration
Duty/Responsibility
  • Help manage the undergraduate program’s day-to-day operations with programmatic matters and critical initiatives.
  • Support the coordination of recruitment events including demos, labs, updates on handouts and confirmation of speaker(s).
  • Serve on Department, College and University committees, as needed.
  • Coordinate a Department of Mechanical Engineering recruitment, retention, mentoring, international and/or diversity related program.
  • Determine, develop, market, and coordinate all initiatives and communications programs.
  • Select, advise, guide, and support student staff / volunteers on MESA and MECH Exec Board.
  • Maintain website and web-based information associated with program.
  • Develop and present an annual report for relevant program to the Mechanical Engineering Undergraduate Program team and Department.
  • Develop and present annual budget proposal for relevant programs.
Percentage Of Time 25%

Application Details


Special Instructions to Applicants
People interested in this opportunity must submit a cover letter, which addresses how education and professional experience align with identified required and preferred qualifications, a current resume, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Matt Markham, [email protected]
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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