UCSC Police Department Business Manager

Updated: 6 months ago
Location: Santa Cruz, CALIFORNIA
Job Type: FullTime
Deadline: The position may have been removed or expired!
UCSC Police Department Business Manager  
Business and Administrative Services [314]  
Police Department  
Police Department  
Career [2]  
Immediate Opening
Full time  
Starting Salary Range: $65,000 - $83,000/annually. Salary commensurate with qualifications and experience.  
This position is eligible for Full benefits.  
ADMIN ANL SR [7242]  
Professional Support Staff (PSS)  
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.  
The Business & Administrative Manager is a confidential employee who manages the Police Department's varied and highly complex operational and administrative (non-sworn) support functions.
This position:
Provides leadership for the day-to-day performance and delivery of the administrative support activities and services which may include, but are not limited to: general office administration, personnel (such as recruitment and hiring, office safety, payroll, benefits, employee relations, etc.), budget, fiscal planning, maintenance of official department records, policy management, statistical analysis, external communications and marketing, major research or administrative projects, staff support to committees and advisory bodies;
Develops plans and sets goals and objectives to achieve departmental missions and optimize the delivery of law enforcement services. Provides executive support to the Chief of Police, occasionally working long hours for department hosted events, when preparing executive reports or travel itinerary or when assisting the Chief during critical incidents;
Demonstrates in-depth knowledge and understanding of a multifaceted university public safety administration, including but not limited to preparing and maintaining highly confidential and sensitive personnel records and confidential matters of the Office of the Chief of Police including: confidential personnel matters, high-level investigative information and confidential public safety matters generated or in response to: UC Office of the President, UC-Santa Cruz leadership, local, regional, state and federal offices, agencies and entities;
Maintains departmental budget and is responsible for drafting initial budget-based short and long-term strategic plans and publishing final plans. Responsible for preparation of requisitions, financial accounts, verification of invoices for payment, preparing and submitting invoices for accounts receivable, petty cash fund, and submitting accurate financial journals. Prepares annual university and state reports; prepares, tracks and submits various personnel transaction forms. Works with department managers and supervisors in scheduling and preparing financial documents for sending personnel to training.
Independently performs all duties for the department including analyzing operational, fiscal, and administrative and human resources issues; suggests solutions to complex challenges and provides data and analysis on which the Chief of Police bases major strategic decisions. Administers operations in compliance with complex laws, regulations and rules.
This position supervises one (1) FTE and numerous student staff of varying numbers throughout the year.  
Bachelor's degree in criminal justice, business or public administration, management or a related field and/or equivalent combination of experience and training.
Four (4) years of increasingly responsible administrative and project management experience.
Rules and regulations, processes, protocols and procedures for budget, account and fund management and personnel management.
Financial analysis and reporting techniques, human resources policies and procedures for staff employees.
A variety of administrative operations activities such as events planning, accounting and payroll regulations and guidelines.
Confidential record administration and maintenance of personnel matters.
Effectively direct, supervise and assign the work of others.
Prepare clear and concise reports and correspondence.
Make oral group presentations at public meetings, department meetings and other forums, provide information and communicate ideas clearly.
Effectively utilize computer systems & software to prepare documents, reports and support daily department functions.
Project planning, analysis and problem-solving and customer service.
Interact courteously and professionally to unique, difficult or confrontational situations. Evaluate situations and use conflict management tools to resolve complex, volatile, and hostile situations.
Interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
Perform specialized law enforcement data processing.
Communicate strategically and effectively, orally and in writing with the public, department staff and other constituents.
Independently manage and prioritize workload, demands, competing priorities and time.
Use personal initiative and sound judgment with established guidelines and directives.
Effectively and professionally represent the Police Department to the public.
Contribute creative and innovative ideas to solutions to problems, challenges and opportunities.
Independently manage assigned projects from concept through research, analysis, recommendations and implementation.
Accurately analyze, interpret and evaluate administrative and/or technical issues and make appropriate recommendations for actions.
Accurately analyze criminal, fiscal and other statistics; identify trends and variances; make appropriate conclusions and recommendations.
Ability to multi-task with demanding timeframes.
Ability to use high-level discretion and maintain a high level of confidentiality.  
Familiarity working for a public university.
Experience with campus financial systems (FIS-Banner), Payroll Personnel System (PPS), Purchasing system (CruzBuy), Time Keeping System (CruzPay) and Campus Data Warehouse systems.
Management level experience in a University law enforcement environment, law enforcement or public safety agency.
Ability to complete Journal entries other financial transactions.  
Employee will be a staff member of the UC Santa Cruz Police Department and therefore must pass a thorough background investigation of personal and work history, including a fingerprint check of criminal history, psychological exam, and a credit check, and possess a valid California driver's license. As part of the background investigation process, you may be subjected to a detection of deception examination, such as a polygraph or voice stress analysis to verify the truthfulness of information that applicants have provided on the PHS and to the background investigator directly.
Must possess a valid high school diploma or GED.
Must possess a valid license to drive in the State of California and participate in the Department of Motor Vehicles (DMV) Pull Notice.
Must be able to regularly stand, walk and sit for extended periods of time.
Ability to safely perform the physical requirements necessary in storing and moving materials. Lift light to moderate objects up to 40 lbs. with or without accommodation.
Ability to work overtime including evenings, nights, weekends and holidays to meet operational needs and work an alternate work schedule shift as required.
Ability to report to work during emergencies or critical incidents.
Ability to satisfactorily complete required training classes including FIS-Banner, Personnel Payroll System (PPS), CruzBuy, CruzPay, Data Warehouse System within 6 months of employment.
Ability to keep abreast to changes in the law and university policy related to payroll, purchasing, and fiscal management.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here:
Per the Dependent Adult Abuse Reporting Act, this position has been identified as a mandated reporter pursuant to the California Welfare and institutions Code, Section 15630 and 15632.
This position has been identified as a Campus Security Authority as mandated by the Clery Act.
UCSC is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UCSC owned or leased property, indoors and outdoors, including parking lots and residential space.  
Criminal History Review
DMV Record Review
Verification of License, Certificate or Degree
Post-offer Physical Exam  
Valid license to drive in the state of California  
No, this position does not require an E-Verify Check.  
Cover Letter
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