UTeach Program Coordinator

Job Posting Title:

UTeach Program Coordinator

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Hiring Department:

College of Fine Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Fine Art is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time 

• Paid holidays 

• Other services and perks .

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change at the College of Fine Arts.

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. 

Purpose

Reporting directly to the Associate Dean of UTeach Fine Arts, this full-time Austin-based role will support activities in the UTeach Fine Arts Office.

Responsibilities

• Student Teaching Placement Finalization and Coordination: Correspond with faculty and Faculty Coordinators of the certification programs, school districts, and College of Education to confirm placements. Ensure appropriate school district contact and policy adherence through facilitating and documenting Student Teacher and Cooperating Teacher applications and orientation information. Confirm student teaching placements by communicating with College of Education and district personnel on behalf of Faculty Coordinators in art, music, dance, and theatre. Ensure that all UTeach Fine Arts field paperwork is completed and stored in BOX and/or sent to the College of Education. Process student grant applications and work with Associate Dean to support placement of Student Teachers in Title 1 districts outside of Austin. Prepare invoices for Field Supervisors and Cooperating Teachers.

• Administrative Coordination: Organize all necessary documents for the UTeach Fine Arts program in preparation of Texas state program and certification review. Correspond with the College of Education Certification Officer to provide necessary info and documents in line with Texas Education Agency and the Professional Development Sequence for students seeking certification. Processes and tracks Student Teaching fees as required by Texas Education Agency. Manage Student Teacher Documentation. Facilitate payments for Cooperating Teachers and Field Supervisors. Facilitate Program Evaluations.

• Staff Management: Oversee the work of the hourly part-time UTeach Fine Arts Administrative Assistant. Complete assessments and appraisals for UTeach Fine Arts Administrative Assistant.

• Event Coordination: Coordinate student and faculty events, training sessions and meetings, including Student Advisory Council Events (2-4 per semester) and meetings, UTeach Fine Arts Order and/or purchase necessary food and goods and process reimbursements/invoices for all events.

• Content Management: Update the UTeach Fine Arts website with pertinent information about certification and student and faculty events and accolades. With Associate Dean, continue improvement of UTeach Fine Arts policies and procedures including the development and updating of a Manual/Handbook for the program.

• Additional duties as assigned.

Required Qualifications

• Bachelor’s degree in arts, communications, education, or related fields.

• At least 3 years’ experience coordinating or administrating a program.

• Experience managing administrative staff.

• Required Competencies: ​Initiative, Accuracy and Attention to Detail, Managing Multiple Priorities, Effective Communications, Teamwork, Problem Solving, Interpersonal Relationships.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience as a K-12 arts teacher.

• Experience working with university faculty, staff, and students.

• Experience and familiarity with UT Austin structure, policies, procedures, and

  administrative functions.

• Experience with meeting coordination and scheduling.

Salary

$47,000+, Depending on qualifications

Working Conditions

This is a three full days per week in person position with additional on campus meetings and events as required.

• Standard office environment with repetitive use of a keyboard at a workstation. Use of manual dexterity. Occasional weekday meetings and evening events.

• Business casual attire

• Applicants must be legally authorized to work for any employer in the United States.

• This position is not eligible for sponsorship of work visas.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a

• supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.