Travel & Procurement Coordinator I

College of Engineering and Computer Science:

The UCF College of Engineering and Computer Science is among the nation's largest producers of engineering and technology workforce talent, and we are the No. 1 provider of graduates to the defense and aerospace industries. We have more than 40 degree and certificate programs within the college and are continuing to grow. Our students, faculty, and alumni address society's greatest challenges and aspirations in aerospace, computing, energy, the environment, healthcare, transportation, and more. Our education and research efforts are supported by a strong neighboring industry presence such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World, and NASA, to name a few.

The Opportunity:

UCF is seeking to fill multiple roles for the Travel & Procurement Coordinator I. Candidates for this job posting will be considered for additional vacancies in this department. The Travel & Procurement Coordinator I acts as a point of contact for procurement and travel-related activities. They will be responsible for the procurement of assigned services and commodities, and provide daily monitoring and processing of requisitions through UCF systems. The coordinator also assists and develops solicitations for bids, and participates in the development of UCF contracts, leases, and supplier agreements. This position will directly acquire goods and services using college/division-assigned procurement cards and reflect receipt of goods or services in UCF systems. Additionally, the coordinator arranges business travel and assists in identifying the most cost-effective and efficient travel arrangements, ensuring university travel rules are followed, and making necessary reservations for accommodations. Post-trip, the coordinator assists with collecting, reviewing, and processing the documentation required to support expense reports to ensure prompt and accurate reimbursement of approved expenses. The coordinator will ensure all expense card transactions are allowable, required documentation is provided, and transactions are accurately recorded and reconciled in a timely manner.

Responsibilities:

• Participates in the development of solicitation for bids.

• Assists colleges/divisions with the development of contracts, leases, vendor identification, and supplier agreements.

• Initiates adds/updates to the vendor master file, and obtains supplier-provided documentation.

• Initiates requisitions and supports colleges/divisions with purchases.

• Reviews requests for procurement policy adherence before entry into Workday and proposes alternative solutions in instances where the request is out of compliance.

• Reviews and analyzes contracts and pricing agreements, exceptional purchases, Waiver of Competition, and Sole Source Certifications in accordance with college/division processes and university policies and regulations.

• Acts as a liaison between college/division staff, general counsel, and the vendor on the development of contractual agreements.

Minimum Qualifications:

High School Diploma or equivalent and (0+) years of relevant experience or combination of relevant comparable education and experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• Working knowledge of financial, procurement, and travel rules, regulations, processes, and procedures, and ability to explain facts, processes, and procedures to others.

• Knowledge of administrative and office procedures, technology systems, and workplace terminology.

• Ability to work independently and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues, and cross-functional teams and to conduct oneself ethically.

• Desire to genuinely help people and provide solutions.

• Excellent organizational skills, attention to detail, and ability to keep confidentiality.

• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Ability to use computers and computer systems (including hardware and software) to support, configure, run reports, enter data, or process information.

Special Instructions to the Applicants:

UCF is seeking to fill multiple roles. Candidates for this job posting will be considered for additional vacancies in this department.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide click here .

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Department

College Of Engineering And Computer Science Finance Business Center

Work Schedule

Monday - Friday 8:00am-5:00pm

Type of Appointment

Regular

Expected Salary

$17.64 to Negotiable

Job Posting End Date

03-05-2024-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.