Travel and Direct Pay Specialist

Details

Posted: 24-Mar-24

Location: Wilmington, North Carolina

Salary: Open

Categories:

Financial
Staff/Administrative

Internal Number: 31652

Department: Controller - 35100

Brief Summary of Work for this position:

The Travel and Direct Pay Specialist's position is primarily responsible for:

• Review and approval of agency airfare and local hotel reservations
• Maintaining non-employees and students in Chrome River Travel and Expense system
• Review and reconciliation of Travel and Direct Pay clearing funds and error reports
• Scanning and linking of documents in ImageNow system
• Development and distribution of reports providing relevant information and/or metrics to campus users or management
• Interaction with all levels of campus departments as well as outside vendors and agencies
• Cross training and serving as backup to Travel and Direct Pay team including but not limited to timely and accurate reconciliation and processing of travel documents, reimbursements, and direct pay invoices

Minimum Education and Experience Requirements:

High school diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience. 

Preferred Education, Knowledge, Skills & Experience :

• Associate or Bachelor's degree in Accounting, Business Administration or related field
• 3-5 years of Disbursements, Accounts Payable or general ledger experience
• Strong knowledge of business, financial and general administrative processes in a business setting
• Experience with Banner Finance or similar ERP or Oracle application
• Experience with Chrome River or other cloud-based travel and expense or invoice system
• Experience in higher education or state agency disbursement processes
• Excellent organizational and time management skills
• Excellent customer service skills
• Excellent oral and written communication skills
• Ability to communicate at all organizational levels
• Proficiency in Microsoft Office Suite of products

Required Certifications or Licensure:

N/A

Primary Purpose of Organizational Unit:

The Finance team within the Division of Business Affairs supports the University's mission, strategic vision, goals, and objectives by providing key financial services efficiently and effectively. The Finance team provides financial services directly to students and the campus community.
The Travel and Direct Pay unit within the Controller's Office is responsible for timely and accurate university direct pay obligations; non-travel reimbursements for university employees and students; travel reimbursements for all university business travel for employees, student groups, team travel, non-employees, prospective employees and athletic recruits. The Travel and Direct Pay unit maintains the UNCW Travel card program and ghost card programs for UNCW travelers and support and maintenance of two modules within a cloud-based travel and expense system (Chrome River). The Travel and Direct Pay Office is responsible for maintaining disbursement information related to the integrity of the Chart of Accounts and general ledger; management reporting of trend analysis and metrics; compliance with Federal and State regulations, policies, and guidelines; training programs for campus and a high level of customer service.

Applicant Instructions:

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

AA/EEO Statement:

At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

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About The University of North Carolina at Wilmington
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.UNCW has been part of the University of North Carolina System since 1969.
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