Transients Team Administrative Assistant, Astronomy and Astrophysics

Updated: 6 months ago
Location: Santa Cruz, CALIFORNIA
Job Type: PartTime
Deadline: The position may have been removed or expired!
Transients Team Administrative Assistant, Astronomy and Astrophysics  
Physical & Biological Sciences [320]  
Astronomy and Astrophysics  
Astronomy and Astrophysics  
Career [2]  
Immediate Opening
1 year from date of hire  
Part time (anything less than 40 hrs/wk)  
This position requires passing a pre-employment criminal history background check. Selected candidates cannot begin work until passing their background check. Please note: Time required to complete this process may vary and can be lengthy.  
Starting Salary: $23.22/hourly  
This position is eligible for Full benefits.  
Blank Assistant 3 [4722]  
Union Represented  
Not Applicable  
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.  
UCSC is one of the world's leading centers for both observational and theoretical research in astronomy and astrophysics. The Astronomy Department includes 18 faculty members, whose research interests range from our solar system and the Milky Way to the most distant galaxies in the Universe and the most fundamental questions of cosmology. Senior faculty members in the department have received the highest honors in their field and nine of UCSC's 18 faculty elected to the National Academy of Science have been affiliated with the Department of Astronomy and Astrophysics. In addition, we typically have 20 postdoctoral researchers in residence, a steady stream of visiting scientists, and a dedicated and skilled technical staff. UCSC is also a leader in astrophysics education, and we attract some the best graduate students in the country, enrolling approximately 50 students working towards the Ph.D. degree. Our students continually receive high-profile awards from the National Science Foundation, the Kavli Foundation, and the Hubble Postdoctoral Fellowship program.
Under the direction of Prof. Ryan Foley, the incumbent is responsible for administrative support to the UCSC Transients Team. The Transients Team (, led by Prof. Foley, uses dozens of different telescopes to observe exploding stars and gravitational wave sources. We combine the data from these telescopes with other sources to understand these astrophysical phenomena. We are primarily focused on finding out how stars die, what is the nature of dark energy, and detecting electromagnetic counterparts of gravitational wave sources. The Transients Team includes five postdoctoral researchers, four graduate students, and eleven undergraduate students.
The Administrative Assistant is the primary liaison between the team and the administrative processes of the Department of Astronomy and Astrophysics and campus, as well as the point of contact for outside entities. These duties require staying up to date with ever-changing campus policies, procedures and systems related to all aspects of working at UCSC.  
High school diploma or equivalent.
Good organizational, time management, customer service and problem-solving skills.
Demonstrated experiences working accurately, with interruptions, and meeting deadlines.
Experience working in an environment that demonstrates ability to work well both independently and as part of a team, and with a diverse clientele.
Experience that demonstrates flexibility, initiative, good judgment and discretion.
Demonstrated experience using a basic level of math skills sufficient to complete financial documents and reports.
Experience learning, interpreting for others and applying a variety of policies and procedures.
Experience working in a computerized office environment with word processing, database and spreadsheet skills sufficient to prepare correspondence, reports, forms etc. with speed and accuracy, including the ongoing need to learn and use new computer programs/applications.  
Experience working in an academic and/or research setting.
Experience with higher education processes, protocols, procedures and organizational structure.  
Selected candidate will be required to pass a pre-employment criminal history background check.  
Criminal History Review  
No, this position does not require an E-Verify Check.  
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