TMI - Reception

Colorado State University, United States

Updated: over 1 year ago
Location: Fort Collins, COLORADO
Deadline: 20 Dec 2022

Posting Details
Position Information


Classification Title Temporary Hourly
Employment Category Temporary
Is this an Hourly position? Yes
Work Hours/Week 0-40
Overtime Eligible? Yes
Position Location Fort Collins, CO 80523
Does this position qualify for hybrid or remote work? No
Description of Work Unit
The C. Wayne McIlwraith Translational Medicine Institute (TMI), a 130,000 square foot building, provides a state-of-the-art facility to perform collaborative research in translational medicine with a focus on biologics such as stem cells. The TMI has capabilities to engage in experimental surgical procedures, advanced imaging capabilities, minimally invasive teaching, hands on experiential learning, didactic lectures (up to 300 people), complete wet laboratory facilities including cGMP space, administrative space for entrepreneurial development/commercialization, as well as food and beverage service.
Vision: Leading the way in discovery and use of the body’s own therapeutics to improve the lives of animals and their humans.
Mission: To improve the lives of animals and humans through biologic therapies created via the collaborative work of leading scientists and clinicians; to expedite the availability of these therapies, and to promote education related to these goals.
Values:
  • Founded in Principles of Character
  • High Energy
  • Solution-Oriented
  • Inclusive
  • Innovative
  • Bold
Search Contact Email [email protected]
Position Summary
This position exists to provide administrative assistance and support to the faculty, staff, students, and visitors of the Translational Medicine Institute (TMI). First contact for TMI visitors who must balance the responsibilities of friendly customer service with being the TMI’s primary concierge.
Position Minimum Qualifications
  • Experience in an administrative position, preferably in a Higher Education setting;
  • Record of or demonstrated ability to deliver outstanding customer service;
  • Experience working independently as well as a contributing member of a team;
  • Organizational skills and the ability to manage multiple projects and deadlines;
  • Ability to be proactive and anticipate needs and/or potential issues;
  • Demonstrated written and verbal communication skills;
  • Demonstrated ability to uphold and enforce company policies and procedures;
  • Attention to detail;
  • Confidentiality;
  • Flexibility and the ability to adapt to changing priorities.
Preferred Qualifications
  • Ability and desire to learn new software programs and systems;
  • 2+ years’ experience in planning and implementing events.

Posting Details


Working Title TMI - Reception
Posting Number 202200819T
Department Clinical Sciences
Salary Range 17-20
Employee Benefits
Visit CSU’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit area: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/
Close Date 12/20/2022
Special Instructions to Applicants
  • References will not be contacted without prior notification to applicant.
  • This position and work is in-person.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Diversity Statement
  • Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Job Duties


Job Duty Category Front Desk Receptionist
Duty/Responsibility
  • Main receptionist and concierge for the TMI, which will include greeting, wayfinding, and assisting both guests and employees. 
    • Guests can include, Continuing Education Program participants, sponsors, and vendors; research program sponsors, visiting scientists, and research participants; TMI Advisory Board members; TMI sponsors and donors; professional DVM students; and Department, College, and CSU leadership. 
    • Employees can include faculty, staff, graduate students, and others from TMI as well as the Department, College, and other CSU Departments and groups.

  • Other responsibilities as the main receptionist include:
    • Provide admin support for TMI Personnel including guests; 
    • Create and/or maintain documents as requested including letters, memos, agreements, correspondence log, and miscellaneous acknowledgments and communications; 
    • Update TMI documents, manuals, etc.; 
    • Coordinate calendar and appointment schedule for administrative faculty and staff; 
    • Direct deliveries and vendors to the appropriate entrance and communicate these with TMI faculty and staff; 
    • Assist with operational maintenance issues by contacting the onsite Tetrad representative or other personnel as needed; 
    • Attend training as requested to support clerical responsibilities (e.g. EMS, Kuali, FreshDesk); 
    • and Copy, scan, and fax material as requested.
Percentage Of Time 80
Job Duty Category Administrative Support
Duty/Responsibility
This position provides administrative support to all faculty, fellows, residents, graduate students, and staff at the TMI; 
  • Coordinates special tours; 
  • Monitor work order and incident reporting systems and relays information to the appropriate person to handle issues; 
  • Other duties as assigned. Duties may include but are not limited to:
    • filing, faxing materials, making copies, ordering office supplies, utilizing Outlook calendar, maintaining paper quantities for copiers/fax machines, keeping supply cabinets neat and orderly, sorting and delivering mail daily, ordering food for non-CE and events put on by the TMI faculty, preparing registration materials and course materials under guidance from the CE Coordinator as needed, deliver department-wide communications when needed.
Percentage Of Time 20

References


Minimum References Required 3
Maximum References Required 3

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