Updated: over 2 years ago
Location: Fort Collins, COLORADO
Deadline: 23 Aug 2021
Posting Details
| Classification Title | Temporary Hourly |
|---|---|
| Employment Category | Temporary |
| Is this an Hourly position? | Yes |
| Work Hours/Week | 0-40 |
| Overtime Eligible? | Yes |
| Position Location | Fort Collins, CO 80523 |
| Description of Work Unit | The C. Wayne McIlwraith Translational Medicine Institute (TMI), a 130,000 square foot building, provides a state-of-the-art facility to perform collaborative research in translational medicine with a focus on biologics such as stem cells. The TMI has capabilities to engage in experimental surgical procedures, advanced imaging capabilities, minimally invasive teaching, hands on experiential learning, didactic lectures (up to 300 people), complete wet laboratory facilities including cGMP space, administrative space for entrepreneurial development/commercialization, as well as food and beverage service. Vision: Leading the way in discovery and use of the body’s own therapeutics to improve the lives of animals and their humans. Mission: To improve the lives of animals and humans through biologic therapies created via the collaborative work of leading scientists and clinicians; to expedite the availability of these therapies, and to promote education related to these goals. Values: • Founded in Principles of Character • High Energy • Solution Oriented • Inclusive • Innovative • Bold |
| Search Contact Email | [email protected] |
| Position Summary | The purpose of this position is to provide administrative support to the faculty and staff of the Translational Medicine Institute (TMI). The position provides administrative support to the members of the TMI Executive team and manages processes related to TMI business, administration, communication and logistics in support of the mission of the center. This position also may provide primary telephone and walk-in receptionist service for the 3rd Floor Executive Team. A thorough knowledge of how to direct inquiries to the appropriate office or individuals within CVMBS, TMI and CSU is needed. |
| Position Minimum Qualifications | Two years of general clerical experience. |
| Preferred Qualifications | Superior skill performance in the following: • Using the Kuali administrative system at CSU. • Has experience communicating with high level donors and supporting their needs during visits to CSU. • Experience with pre- and post-travel documentation within the CSU system. • Experience with purchasing in the CSU system. • Experience organizing small events including meal planning, ordering, room prep. • Interpersonal and Customer Service. • Experience providing administrative support to executive, high level, or faculty administrators. • 12 months of medical transcriptionist experience using medical terminology. A medical transcription certification may substitute for 3 months of the 12 months requirement for medical transcription experience using medical terminology. |
| Working Title | TMI Admin Assistant |
|---|---|
| Posting Number | 202100502T |
| Department | Clinical Sciences |
| Salary Range | 15-17 |
| Employee Benefits | Visit CSU’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit area: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ |
| Close Date | 08/23/2021 |
| Special Instructions to Applicants | References will not be contacted without prior notification to applicant. |
| Background Check Policy Statement | Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. |
| EEO Statement | Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836. |
| Diversity Statement | •Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes. |
Essential Job Duties
| Job Duty Category | Administrative Support |
|---|---|
| Duty/Responsibility | * Provides administrative assistance to the Institute Director, Associate Directors and other Center Directors housed at the TMI and provides support and assistance on project work. * Create and/or maintain documents as requested including letters, memos, agreements, correspondence log, and miscellaneous acknowledgments and communications. * Coordinate calendar and appointment schedule Institute Director, Associate Directors and other Center Directors housed at the TMI. * Attend training as requested to support clerical responsibilities (e.g. EMS, Kuali). * Copy, scan and fax material as requested. * Update Institute documents, manuals, etc. as requested. * Transcribe reports and materials that are dictated or dragon speak case information returned from the faculty and/or staff. * Give completed report to faculty for review and for corrections. ** Check to make sure the materials are submitted to appropriate service. |
| Percentage Of Time | 70 |
| Job Duty Category | 3rd Floor Reception |
|---|---|
| Duty/Responsibility | * Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. * Directs TMI Executive Team visitors by maintaining employee and department directories; giving instructions. * Maintains security by following procedures; monitoring logbook; issuing visitor badges. * Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation. * Maintains safe and clean reception area by complying with procedures, rules, and regulations. * Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs. * Contributes to team effort by accomplishing related results as needed. * All general group emails and mailings generated by the 3rd Floor Executive team are handled by this position. * Process incoming and outgoing mail for Institute. * Schedules visitors for the TMI Executive Team. * Coordinates tours of the TMI for visiting students, vendors, research agencies, alumni, clients, donors and friends. * Coordinates events, meetings, fundraising functions, and other events as needed for the TMI Executive Team. ** Orders refreshments for events, business cards, office chairs, and upgraded desks for faculty and other items as needed. |
| Percentage Of Time | 30 |
| Minimum References Required | |
|---|---|
| Maximum References Required |