TERM Summer Funding Coordinator

25-Mar-2024

Faculty of Arts and Sciences

65305BR

Job Summary

The MCS Summer Funding team helps Harvard College undergraduates plan summer experiences and learn how to apply for funding for summer study, international internships, research, and public service.    Working as part of a specialized three-person team within the Mignone Center for Career Success,  the Summer Funding Coordinator reports to the Associate Director of Summer Funding and works closely with the Financial and Technology Administrator.  The Summer Funding Coordinator is the first point of contact for all inquiries related to summer opportunities, working with a wide range of internal and external colleagues and a diverse student population.  The Coordinator plays a critical role in educating students about summer funding opportunities and managing student applications.

Position Description

Key responsibilities

Managing 1,000+ summer funding applications annually using CARAT (an application portal), Quick Base (a relational database used for fund and application management), and Qualtrics (a survey tool).

·       Creating application processing reports in Quick Base

·       Advising students about summer funding opportunities, co-hosting educational workshops, and developing an email curriculum for prospective and current summer funding applicants

·       Developing the team’s communication strategy across multiple platforms (email marketing, web, social media)

·       Serving on funding selection committees and interviewing student applicants

·       Serving as the team lead on executing the OCS Summer Programs and Funding Fair, which is attended by 600+ students per year

·       Organizing and attending meetings with a wide range of internal and external colleagues

·       Collecting student reflection reports and executing on annual donor events

·       Serving as the first point of contact for student inquiries about Summer Funding opportunities

·       Maintaining student application records, including archiving old applications

·       Participating in full range of office-wide events and all-hands-on-deck staffing needs

·       Other duties as assigned

Basic Qualifications

3+ years office experience or work experience in a higher education setting.  Higher education may count towards experience.  

Additional Qualifications and Skills

Bachelor’s degree preferred. Familiarity with Harvard University a plus. Knowledge of CARAT, QuickBase, and Qualtrics a plus. Proficiency in Microsoft Office suite, SharePoint, Google suite, and complex software platform usage skills.  Basic HTML skills or experience with website development preferred. Student advising and customer service experience preferred. Excellent communication skills (written and oral). Excellent administrative, organizational, and interpersonal skills required.  Attention to detail.  Ability to be self-directed, exercise discretion, and manage workflow in a timely manner.  Sense of humor under stress. 

Certificates and Licenses

None

Physical Requirements

None

Additional Information

All formal written offers will be made by FAS HR.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services

Department Office Location

USA - MA - Cambridge

Job Code

404038 Coordinator II (FSS)

Work Format

Hybrid (partially on-site, partially remote)

Department

Mignone Center for Career Success

Union

55 - Hvd Union Cler & Tech Workers

Appointment End Date

15-Nov-2024

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.