Temporary Senior Administrative Associate - Texas Global - (UTEMPS)

Job Posting Title:

Temporary Senior Administrative Associate - Texas Global - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Sep 06, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is September 06, 2024. The selected candidate must have a valid/current Texas driver's license with a clean driving record.

Purpose

Work collaboratively with administrative staff across Texas Global to identify efficiencies and support cross-unit processes, while overseeing day-to-day operational building (two floors of N24) management. Provide professional administrative support for designated Texas Global leadership. Supervise office assistants.

Responsibilities

• Manage the daily operational needs of office equipment, facilities, mail, supplies, vehicle maintenance, etc. Work collaboratively with administrative staff across Texas Global to identify efficiencies and support cross-unit processes. Document processes as developed and updated. Oversee day-to-day operational building management for Texas Global. Serve as the official UT building manager, Lock & Key Services contact, and BACS administrator. Administer building emergency procedures and response plans. Interact with UTPD on security issues as needed.  

• Perform administrative functions and assigned projects independently and effectively to meet critical deadlines. Conduct specific research and analysis as needed. Prepare documents, reports, and presentations. Synthesize and summarize complex information in formats appropriate to various audiences including correspondence, reports, proposals, procedures, and training documents. Supervise office assistants.  Provide professional administrative support for designated Texas Global leadership. Manage all calendaring with fluid re-prioritization requiring independent decision-making. Schedule appointments and meetings. Coordinate all logistics of meeting organization including room scheduling and set-up, assembly of meeting materials, and hosting on-site.

• Support the development and coordination of schedules for high-level visitors hosted by Texas Global. Perform administrative tasks as assigned.  Serve as primary liaison for Texas Global contracted services for managed desktop support. Serve as the primary contact for university inventory requirements and records management. Drive UT vehicle as needed.

Required Qualifications

Bachelor's degree and five years of relevant and progressively responsible experience with advanced administrative functions. OR high school graduation or GED, and seven years of administrative experience. Ability to work in a fast-paced environment and effectively manage concurrent projects and constant deadlines. Self-starter with the ability to work independently, efficiently, and flexibly with minimal supervision in a team-oriented environment. Demonstrated problem-solving and critical thinking skills with the ability to work strategically, creatively, and collaboratively. Effective communicator with excellent oral, written, and interpersonal communication skills. Outstanding organizational and time-management skills. Dedication to excellent customer service with the ability to foster and maintain a positive team-oriented environment. High level of proficiency with Microsoft Office programs including Excel, Word, PowerPoint, and Outlook.

Preferred Qualifications

Relevant work experience at The University of Texas at Austin including general knowledge of UT procedures and policies.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Hourly Rate

$22.50

Working Conditions

• Attire: Business Casual

• Business Casual: Slacks, skirts, dresses, Nice shirt, blouse, sweater Summer and Fridays Casual: Texas Global/Collegiate Apparel, Jeans, No Shorts; Not Acceptable: Flip Flops, Shorts, Hats, Baseball caps, Low cut/strapless tops.

Work Shift

• Hours per week - 40

• The work schedule is from 8:00 a.m. to 5:00 p.m. M- F

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.