Temporary Part-Time Office Coordinator (Performance Division Office)

Job Description:

The Professional Performance Division Office is seeking a temporary part-time office coordinator to assist with general office operations for approximately 15-weeks starting in mid-July to cover a maternity leave. Tasks will include maintaining a positive and welcoming atmosphere for all visitors to the office, managing the Dean's calendar, and organizing, processing, and tracking form submissions for a variety of processes including travel, purchasing, guest artist and faculty compensation, and student class waiver requests. Experience with online data management services such as Salesforce are a plus, as well as experience with digital signature platforms such as HelloSign, and Google Docs/Forms/Sheets. Musical experience preferred.

​The Professional Performance Division Office is seeking a Temporary Part-Time Office Coordinator to assist with general office operations for approximately 15-weeks starting in mid-July. Tasks will include maintaining a positive and welcoming atmosphere for all visitors to the office, managing the Dean's calendar, and organizing, processing, and tracking form submissions for a variety of processes including travel, purchasing, guest artist and faculty compensation, and student class waiver requests. Experience with online data management services such as Salesforce are a plus, as well as experience with digital signature platforms such as HelloSign. Musical experience preferred.

• Managing the Dean’s calendar

• Processing Division Payments

• Managing internal division e-forms

• Managing e-signature platform

• Creating student waivers, entering registrations, and communicating with faculty/students regarding this process

• Processing class coverage forms and additional compensation for division faculty

• Managing division guest artist requests and processing them in Workday

• Coordinating and booking travel for guest artists, students, and faculty for college-related trips

• Managing room reservation requests

• Entering work orders

• Directing walk-ins to the appropriate areas and answering general division questions
• ​Other duties as assigned

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

 

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee : 

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance.  Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at [email protected] or call 617-747-2375.

Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:
Temporary (Fixed Term)