Temporary Membership Coordinator, The Quadrangle Club

Department ​
 
Office of the Executive Vice President: Staff

About the Department

​

The Executive Vice President oversees major planning efforts and programmatic initiatives that engage multiple administrative offices and a broad range of work, including campus master planning, architectural design for major capital projects, Facilities Services, the Office of University Events and Ceremonies, executive recruitment and compensation, the Rubenstein Forum, and the Quadrangle Club. The unit also has responsibility for facilitating and implementing strategic initiatives that require significant central coordination.

Job Information ​
 

Job Summary:

The Membership Coordinator for The Quadrangle Club will work as a team member on a wide range of membership strategies and services to enrich member engagement. The ideal candidate is an outgoing, motivated, detail-oriented, and enthusiastic professional who excels in a highly visible role. With a focus on outreach and connecting people, the coordinator will interact with a variety of external and internal University constituents to build relationships and implement business processes. The position requires the utmost level of discretion and professionalism. The Membership Coordinator reports to the Senior Director of Strategic Initiatives and Finance. The role will allow for a flexible and hybrid work arrangement in the Chicagoland area.  Information about The Quadrangle Club at the University of Chicago is available at this link: https://quadclub.uchicago.edu/. This is a temporary position that is expected to last 10-12 months with the possibility of extension based on mutual agreement.

Responsibilities:

• Serve as primary point-person for current members regarding all aspects and benefits of membership. Serve as a liaison between the University, The Quadrangle Club and its members.

• Assist in the design, organization, and execution of membership programs and activities.

• Attend events to promote engagement and present at orientations as directed.

• Coordinate membership with all University departments and individuals as assigned.

• Conduct focused outreach to solicit new members and further engage existing members, connecting people to the Club and to each other.

• Draft all membership materials for approval, including thank you letters, renewals, web content, emails, and special marketing materials as needed.

• Process membership applications, onboard new members, and provide information to prospective members following membership policy and guidelines.

• Appropriately elevate membership issues to leadership before escalation.

• Interact with a diverse and distinguished range of colleagues and professionals, including trustees, donors, and University faculty and leaders.

• Maintain and update membership lists and database.

• Maintain relationships with reciprocal clubs and affiliations.

• Conducts prospect research, prospect management, strategic planning and market research on prospects and donors.

• Develops, maintains, and updates information on new and existing prospects, solving problems as they arise.

• Works with prospect management University-wide to design and execute strategies to grow the size of the prospect pool with a moderate level of guidance and direction.

• Performs other related work as assigned.

Competencies:

• An attention to detail, and ability to complete tasks thoroughly and with accuracy.

• Strong writing, editing and communications skills.

• Positive, service-oriented attitude and courteous demeanor.

• Sound judgment and the ability to anticipate potential problems and elevate them before they arise.

• Ability to handle sensitive and confidential situations and information with absolute discretion.

• Monitoring email and responding as needed during evenings and weekends.

• Excellent oral and written communication skills.

• Flexibility to work occasional evenings, weekends, and early mornings as needed.

Additional Requirements ​​
 

Education, Experience, or Certifications:

Education:

• College or university degree in related field preferred.

Experience:

• Proven membership/development/engagement experience in the non-profit sector preferred.

• Experience working in or closely with higher education preferred.

• Familiarity with the University of Chicago, The Quadrangle Club, and/or Hyde Park preferred.

Technical Knowledge or Skills:

• Computer proficiency in MS Office.

Required Documents:

• Resume/CV

• Cover Letter (preferred)

• Reference Contact Information (3) (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility ​
 
No

Requires Compliance with University Covid-19 Vaccination Requirement
 

No

Pay Frequency ​
 
Hourly

Pay Range
 
Depends on Qualifications

Scheduled Weekly Hours ​
 
20

Union ​
 
Non-Union

Job is Exempt
 
No

Drug Test Required
 
No

Motor Vehicle Record Inquiry Required
 
No

Health Screen Required
No

Posting Date ​
 
2023-03-21

Remove from Posting On or Before ​
 
2023-09-21

Posting Statement: ​​
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.