Temporary - Conference Assistant (Job Id: 42025)

Job ID: 42025

Location: Trager Institute

Minimum Qualifications

Bachelor's degree. Computer experience with all Microsoft Office software products, experienced in use of various types of technology, scheduling software and virtual meeting platforms. 

Master's Degree and experience with conference/event planning. 

The Trager Institute is seeking a Temporary Conference Assistant who will help with the planning and implementation of the annual Optimal Aging Conference. Expertise in organization, attention to detail, communication and professionalism expected at all times. Skills needed for the position include strong interpersonal skills and ability to work with staff at all levels, excellent verbal and written communication skills, ability to schedule, handle multiple tasks and complete all work on time and in an accurate manner, meticulous attention to detail, skilled in use of Microsoft Office products (Word, Excel, Powerpoint, Outlook), adaptability and willingness to accept new responsibilities and learn new skills and history of good attendance, punctuality, ability to work well with others, maintain confidentiality, and professional demeanor in an office environment. Responsibilities include: plan, coordinate, execute and evaluate multiple events, potentially for both in-person and digital platforms; collaborate with marketing team as necessary for social media posts, messaging, etc., assist in completion of minutes of meetings in a timely and accurate manner as requested by supervisor, assist as needed in scheduling appointments, meetings and scheduling with faculty and staff of Institute, become trained and help to facilitate the use of digital conference platform to be used for an annual conference and training, assist in researching purchases and obtain necessary information for orders to be placed for events, communicate effectively with all staff, faculty, visitors and outside stakeholders with the use of written correspondence and verbal interaction, and complete other duties as assigned by supervisor to support work in the office and events.

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button.  Detailed instructions are available at louisville.edu/jobs in the "My Career Tools" section.  Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.

NOTE:

Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload. 

Computers are available for application submission at the Human Resources Department located at 1980 Arthur Street - Louisville, Kentucky 40208. For more information, please contact us by email at [email protected] or by phone 502-852-6258.

If you require assistance or accommodation with our online application process, you may schedule an appointment at (502) 852-6258 with Employment Services at the Human Resources office located at 1980 Arthur Street, Louisville, KY 40208.