Temporary Alumnae Relations Reunion Administrator

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job:

Temporary Alumnae Relations Reunion Administrator

Job Summary:

The months leading up to Reunion are among the busiest periods of time for Development and Alumnae Relations. Therefore, temporary support is required to assist full-time support staff and provide additional help to work on Alumnae Relations and Reunion-related projects, as needed.

Job Description:

Primary responsibilities: 

•  Data entry (web-based platform), creation of Excel sheets, and mail merge (from Excel into Word). 

• Responsible for management of multiple phone lines, responding to inquiries (email, phone, and in-person), and processing event registrations and payments.  

• Prepare Master Binders: create table of contents, map out and compile memos, menus, schedules, etc.; create documents as needed.

• During Reunion (Thursday 5/30–Sunday 6/2; including evenings), assist at registration throughout the weekend, check in guests, distribute name tags, copy and distribute materials, staff events, break down events, etc. 

• Reconcile attendance reports from all Reunion events and create overall attendance report.

• Potentially needed to work Memorial Day weekend. To be determined based on business need. 

• Provide general office support for the Alumnae Relations team.

• Other duties as assigned. 

Additional responsibilities: 

• Editing and proofing documents, signage, nametags, etc. as requested. 

• Assist with filing and organizing confidential documents. 

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Hourly Rate: $30.00 - $30.00 per hour

Skills, Qualifications & Requirements:

Knowledge, Skills & Abilities: 

• Ability to focus and work efficiently in fast-paced environment 

• Excellent interpersonal communication skills (written and verbal)

• Proficiency in Excel and Word required

• Detail-oriented 

• Comfortable with various types of technology (event registration platform, email platform, etc.) 

• Discretion and tact in handling confidential information 

• Team-oriented work style 

• Adaptable, flexible, positive attitude 

• Experience working in Special Events/Development/Alumni Relations preferred

• Must meet the department’s core values of collaboration, aspiration, transparency, respect, accountability, and trust

Required Qualifications: 

• Bachelor’s degree or equivalent professional experience

• Ability and willingness to work outside of standard business hours

• Proficiency in Excel and Word required

 

Preferred Qualifications: 

• Experience working in higher education Special Events/Development/Alumni Relations preferred

• Customer service experience

Additional Information:

• This job is performed in a hybrid setting, but will require a presence in the office for team and full staff meetings, event preparation and events, and other times as directed by the supervisor.

• Must be available to work in-person, on campus, the entire weekend of May 30 to June 2, 2024.

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Company:

Barnard College

Time Type:

Full time