Temporary Administrative Coordinator I

Job Title

Temporary Administrative Coordinator I

Agency

Texas A&M University

Department

Qatar Campus RVACANT

Proposed Minimum Salary

Commensurate

Job Location

Doha, Ad Dawhah

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Texas A&M University at Qatar campus mission is to educate exemplary engineers and develop world-class leaders through internationally recognized undergraduate and graduate degree programs. We strive to generate new knowledge and intellectual capital through innovative research and collaborative partnerships that yield sustainable impact and advance the development goals of the State of Qatar and the region through expertise and engagement that expand human capital.

What we want

The Administrative Coordinator II in Graduate Studies at Texas A&M University at Qatar is responsible for coordinating administrative support functions and handling administrative duties associated with the graduate programs and the graduate office. If you are looking for the next opportunity to gain experience, while enrolled at an accredited university, and looking to make a meaningful impact, then consider this great opportunity and apply.

What you need to know

Salary is commensurate with experience.  A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume.

This position is NOT located in the United States. One must be willing to relocate to Doha, Qatar.

In addition to the benefits offered by Texas A&M University, Texas A&M at Qatar provides full-time employees with a robust package of incentives, allowances, and benefits based on employees’ experience, title, and family situation. Faculty and staff receive either furnished housing or a monthly housing allowance, as well as a monthly transportation allowance and an annual allowance to cover the cost of travel to their home country. Texas A&M at Qatar also covers private school tuition for Pre-K through Grade 12 for up to 4 child dependents, or provides an allowance for home schooling. All faculty members and staff members with 5 or more years of A&M System experience in Texas receive a significant salary premium that enhances their TRS annuity or ORP account value. Texas A&M at Qatar provides local insurance coverage and tax preparation services at no cost to employees; additional types of leave that ease the burden of traveling to one’s home country; and reimbursements for compassionate travel. Texas A&M at Qatar also coordinates and pays for the relocation and repatriation of employees and their families, and provides cash allowances for both. For more information about these and other incentives, allowances, and benefits, please contact [email protected]

Furthermore, see a video about life at Texas A&M University at Qatar at https://www.qatar.tamu.edu/i-am/faculty-and-staff ..

Required Education and Experience:

• Bachelor’s degree or any equivalent combination of education and experience

• Two years' experience in office administration or project management including some supervisory experience

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications

• Ability to multitask and work cooperatively with others

• Interpersonal and communication skills

• Planning and organization skills

Preferred Education and Experience:

• Bachelor's degree on Business Administration or equivalent combination of education and experience

• Five years of related experience in a higher education institute

Preferred Knowledge, Skills, and Abilities:

• Organize of events, coordinate promotional material

• Language: English and Arabic

Preferred Licenses and Certifications:

• Additional education, certifications, or experience is advantageous

• Certified Administrative Professional (CAP).

Responsibilities:

OGS Administrative Support and Graduate Programs Support

• Participates in the planning and execution of OGS operations.

• Promotes the program through networking and fairs.

• Participates in Open House events for promoting the program.

• Coordinates and provides administrative support associated with the graduate program at TAMUQ.

• Coordinates and administers Graduate Studies operations of the graduate programs at TAMUQ.

• Provides administrative coordination and support to the graduate advisors.

• Liaises between the home campus in College Station, Chemical Engineering Program in TAMUQ on existing student administration. Coordinates documentation being sent to OGAPS in College Station.

• Acts as a liaison between faculty, graduate students and the relevant offices across TAMUQ and TAMU.

• Coordinates and organizes orientation and events for new graduate students.

• Advises graduate students on procedures and deadlines and follows up through email and calendar deadlines.

• Coordinates the scheduling of Final Exam Thesis Defense for students.

• Compiles Minutes of Meetings for the examination Committees.

• Gathers all research procurements related to graduate students.

• Coordinates and schedules graduate program events in faculty calendars and sends timely reminders to faculty on grade submissions for students.

Invoices and Travel requests

• Coordinates travel arrangements and prepares itineraries.

• Supervises routing of travel, and reimbursements of graduate students.

• Submits RFPs for required invoices.

Events and Additional support

• Coordinates meetings, seminars, and other special events related and organized by the Graduate Office.

• Supports the organization of graduate student activities and events.

Data Analytics

• Collect required data for reports.

• Performs special analyses and project summaries.

• Coordinates the maintenance of files, records, office supplies, or equipment.

• Performs other duties as assigned.

Instructions to Applicants : Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.