Temp - Football Operations Assistant

Current Employees:

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The Football Operations Staff Assistant will be responsible for assisting Football Coaches and Staff with day-to-day tasks in the football office.  This includes assistance with team travel and logistics, business office tasks, event planning and execution, practice operations, facility and grounds projects, and office management.  The position will also be responsible for other needs as assigned by the Head Football Coach and Athletics Administrators. 

Primary Duties and Responsibilities:

• Assist in the organization of travel packets, contacts, infographics, and file organization.
• Work in coordination with the Operations Staff to monitor/update Teamworks and CARA logs.
• Manage Office materials and inventory. Order and maintain office supplies and areas.

• Work with Operations and Support Staff on the overall execution of:
  • Planned Team Activities
  • Team Travel
  • Banquets and Special Events
  • Games and Practices
• Assist with Roster Management, Player and Staff on-boarding and transitions.
• Meet quick turnarounds to assist with changes to personnel, the schedule, and upcoming events.
• Assist in management of student workers.  Lead student workers through tasks and projects and quality control their work to the program’s standards.
• Responsible for expensing receipts, processing purchase orders/invoices, and following up with vendors to assure payment.
• Maintain Football spaces and fields to always assure they are prepared for the day’s schedule.
• Perform other duties as assigned by the Head Football Coach, the Director of Football Operations, the Assistant Director of Football Operations, and Athletics Administrators.

Education Requirements (Essential Requirements):

Bachelor’s degree in Sport and Event Management, Business, Health Sciences, or other related degree fields. Must have a valid Driver’s License.

Certification/License:

N/A

Work Experience Requirements (Essential Requirements):

At least two (2) years of experience on a part-time or full-time basis in collegiate or professional athletics.

Knowledge, Skills, and Abilities:

• Demonstrated experience the Microsoft Office suite including Word, Excel, PowerPoint, Outlook, and Publisher.
• Proficient communication skills with regards to mass communications and relationships with outside vendors
• Basic knowledge of:
  • Collegiate Athletics and rules and guidelines of the NCAA
  • The football industry and the make-up and roles within an FBS Football program.
  • Work collaboratively with other external relations staff (e.g. business, video, compliance, equipment) on projects, as well as coaches and student-athletes.
• Candidate should be team-oriented, bring a positive attitude to the office and willing to work irregular hours/holidays and under tight deadlines.
• Demonstrate high levels of energy, initiative, and desire to develop as a Sports Professional.

Additional Preferences:

• Two years’ experience in football operations, recruiting, and/or coaching.   
• Advanced knowledge of Teamworks and Compliance Software Systems.
• Considerable professionalism, attitude, love for Football, organizational skills, communication skills, technological skills, and collaboration.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Temporary

Pay Grade:

52