Talent Management Coordinator - Hybrid (Administrative Assistant I)

Apply now Job no:523027
Work type:Staff Full Time
Location:UMass Amherst
Department: Human Resources
Union: Non-Unit Non-Exempt
Categories:Human Resources

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

The Talent Management Coordinator works as part of a team to administer UMass Amherst’s talent acquisition and compensation programs. This position performs administrative functions which support the day-to-day operations of the Talent Management office.

Essential Functions

• Serves as primary point of contact for employee background checks. Initiates and monitors the progress of candidate background checks; resolves any process issues that arise.
• Serves as first point of contact in responding to cases submitted through the University’s customer relationship management system, Salesforce. Answers straightforward questions in a timely manner and triages complex questions to the appropriate Talent Management staff member.
• Assists Talent Acquisition Specialists and Consultants in administering search processes. Reviews and approves temporary hiring requisitions and offer cards. Produces and distributes weekly and bi-weekly recruitment-related reports.
• Become a subject matter expert in the University’s applicant tracking system, PageUp. Grants system permissions and manages ongoing access for campus users.
• Schedules meetings and interviews on behalf of Talent Management staff.
• Performs data entry in various HR systems.
• Updates the HR website and other communication materials.
• Coordinates the process of ensuring all training documentation and materials are current.
• Provides administrative support to Compensation team, as needed.

Other Functions

Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• High School Diploma.
• Three (3) years of experience in human resources administration or related administrative field.
• Ability to write clearly and concisely.
• Strong organizational skills and attention to detail.
• Ability to work well in a high-volume environment with multiple competing demands.
• Proficiency in Microsoft Office Suite.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Experience with PeopleSoft, PageUp, or Salesforce.

Physical Demands/Working Conditions

Typical office environment activity.

Work Schedule

Monday - Friday; 8:30 am – 5:00 pm.

This position has the opportunity for a hybrid work schedule , which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week. As this position is non-unit, it is subject to the terms and conditions of the University of Massachusetts Board of Trustees Non-Unit (Professional/or Classified) Employee Personnel Policy.

Salary Information

Non-unit; Grade 15.

Special Instructions to Applicants

Along with your application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. Applications will be reviewed on a continuous basis until the position is filled. 

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised:Apr 10 2024 Eastern Daylight Time
Applications close:Jun 10 2024 Eastern Daylight Time