Talent Acquisition Coordinator - 35615

Updated: 4 months ago
Location: Chicago, ILLINOIS

The Talent Acquisition Coordinator is a member of the Talent Acquisition team in the Office of Human Resources and reports to the Manager of Talent Acquisition, and works under the supervision of the Talent Acquisition Partner Lead. This position works closely with the Talent Acquisition Partners. The Talent Acquisition Coordinator is accountable for administrative activities in support of staff and temporary hiring, including generating offer letters, pre-employment screening, collecting onboarding paperwork and placing recruitment ads. The Talent Acquisition Coordinator delivers excellent customer service to clients and candidates, and serves as a resource to hiring managers, employees, and prospective candidates for communicating information regarding processes, policies and procedures.

This position requires occasional travel between Chicago and Evanston campuses.  Occasional off-site travel to recruitment events is also required.

**This position is a 1-year appointment**

Recruiting Support:

  • Support the coordination and monitor compliance of end to end hiring activities. 
  • Research job posting options and post jobs internal and externally, ensuring quality control of information displayed and brand image.
  • May support resume screening, sourcing, candidates assessments and pre-screening interviews, as needed, under the direction of the Talent Acquisition Partner Lead.
  • Manage the onboarding paperwork, including offer letter generation, references and pre-employment screening.
  • Facilitate first day orientation, ensure completion of new hire documentation for personnel file, and manage completion of I-9.
  • Process unemployment claims for former temporary employees.
  • marketing sessions, and career fairs, and community events.
  • Serve as back-up to Talent Acquisition Partners Associates, as needed.
  • Assist with processing invoices, supply orders (office supplies and recruitment collateral), expense reports, etc..
  • Support administrative activities such as managing shared mailboxes, reporting, meeting support, printing documentation, etc., as needed. 

Customer Service:

  • Provide customer service to walk-in clients during designated hours
  • Serve as a resource to hiring managers, temporary employees, and prospective candidates for any questions (e.g. system issues, timekeeping, payroll, etc.)

Process Improvement:

  • Assist with development and enhancement of recruitment templates and processes.

Project Support:

  • Support team projects, as needed.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in human resources, marketing or related; OR appropriate combination of education and experience. 
  • 1 year administrative support experience
  • Demonstrated experience delivering superior customer service.
  • Experience with Microsoft Office applications (Outlook, PowerPoint, Word, and Excel)
  • Preferred Qualifications:

  • Experience supporting human resources or recruiting activities
  • Experience with human capital management (HCM), applicant tracking system (ATS) or candidate relationship management (CRM) platform(s)

  • Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.


    View or Apply

    Similar Positions