Systems Administrator II

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Dean Of College Of Architecture

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The College of Architecture offers undergraduate and graduate professional programs to prepare individuals to enter the professions of architecture, landscape architecture, construction management, urban and regional planning and visualization. The planning, design and construction of the world’s buildings, cities and landscapes involve a variety of professional skills. The faculty of architects, urban planners, landscape architects, engineers, computer scientists, constructors, lawyers, historians and artists, in collaboration with educators in the language, philosophy and culture and natural and social sciences, help students develop an understanding of the physical, social, economic and political forces that shape our environment.  To learn more about the College of Architecture, please visit us at https://arch.tamu.edu

What we want

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree of equivalent combination of education and experience
• Two years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications
• Interpersonal and communication skills
• Planning and organizational skills
• Ability to multi-task and work cooperatively with others

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of TAMU programs and policies

Responsibilities:

• Accounting/Voucher Processing - Perform complex business and budget functions for the unit including creation and approval of TAMUS vouchers, indirect return distribution and preparation of basic monthly and annual financial reports for the Department heads and Deans. Assist with creation of budget spreadsheets, entering actual budget into the FAMIS system, monitoring of Departmental budget activity, and reconciliation of accounts to insure budget is spent accordingly. Coordinate of annual fiscal year closing activities. Interpret System policies and regulations and University rules. Serve as a liaison between the Business Office and Financial Management Operations.

• Faculty Startup , indirect and project Accounts - Coordinate the posting and reconciliation of all faculty start up accounts, indirect return accounts, and communicate balances to the faculty. Serve as a liaison between faculty and FMO, as well as the VPR’s office to resolve issues related to these accounts.

• Professorship and Chair Accounts - Provide oversight for all Development Foundation postings and reconciliations, as well as all TEES and Field trip accounts. Research outstanding items and errors discovered during the reconciliation process. Work with business office and departmental staff to resolve problems and recommend appropriate corrective action. Respond to inquiries from internal departments, external departments, and vendors regarding transactions, procedures, policy, and business information. Distribute information within the College as necessary.

• Travel - Serve as the backup for the preparation of travel vouchers and expense reports using the Concur travel system within three business days of receipt of all documents from the traveler. Assist in reconciling travel accounts. Assist in the preparation of monthly and annual reports for travel using the Concur travel system.

• Reconciliations - Reconcile other various accounts not previously mentioned that may be assigned to you throughout the fiscal year. Research outstanding items and errors discovered during the reconciliation process. Work with business office and departmental staff to resolve problems and recommend appropriate corrective action. Respond to inquiries from internal departments, external departments, and vendors regarding transactions, procedures, policy, and business information. Distribute information within the College as necessary.

• Team Member - Work as a participating member of the business office team to enable the business office to operate effectively, professionally and efficiently. Strive to continually improve the communications in the unit within the College. Serve as a backup to other assigned areas in the business office. Make copies and answer phones as necessary. Perform other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Dean Of College Of Architecture

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The College of Architecture offers undergraduate and graduate professional programs to prepare individuals to enter the professions of architecture, landscape architecture, construction management, urban and regional planning and visualization. The planning, design and construction of the world’s buildings, cities and landscapes involve a variety of professional skills. The faculty of architects, urban planners, landscape architects, engineers, computer scientists, constructors, lawyers, historians and artists, in collaboration with educators in the language, philosophy and culture and natural and social sciences, help students develop an understanding of the physical, social, economic and political forces that shape our environment.  To learn more about the College of Architecture, please visit us at https://arch.tamu.edu

What we want

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree of equivalent combination of education and experience
• Two years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications
• Interpersonal and communication skills
• Planning and organizational skills
• Ability to multi-task and work cooperatively with others

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of TAMU programs and policies

Responsibilities:

• Accounting/Voucher Processing - Perform complex business and budget functions for the unit including creation and approval of TAMUS vouchers, indirect return distribution and preparation of basic monthly and annual financial reports for the Department heads and Deans. Assist with creation of budget spreadsheets, entering actual budget into the FAMIS system, monitoring of Departmental budget activity, and reconciliation of accounts to insure budget is spent accordingly. Coordinate of annual fiscal year closing activities. Interpret System policies and regulations and University rules. Serve as a liaison between the Business Office and Financial Management Operations.

• Faculty Startup , indirect and project Accounts - Coordinate the posting and reconciliation of all faculty start up accounts, indirect return accounts, and communicate balances to the faculty. Serve as a liaison between faculty and FMO, as well as the VPR’s office to resolve issues related to these accounts.

• Professorship and Chair Accounts - Provide oversight for all Development Foundation postings and reconciliations, as well as all TEES and Field trip accounts. Research outstanding items and errors discovered during the reconciliation process. Work with business office and departmental staff to resolve problems and recommend appropriate corrective action. Respond to inquiries from internal departments, external departments, and vendors regarding transactions, procedures, policy, and business information. Distribute information within the College as necessary.

• Travel - Serve as the backup for the preparation of travel vouchers and expense reports using the Concur travel system within three business days of receipt of all documents from the traveler. Assist in reconciling travel accounts. Assist in the preparation of monthly and annual reports for travel using the Concur travel system.

• Reconciliations - Reconcile other various accounts not previously mentioned that may be assigned to you throughout the fiscal year. Research outstanding items and errors discovered during the reconciliation process. Work with business office and departmental staff to resolve problems and recommend appropriate corrective action. Respond to inquiries from internal departments, external departments, and vendors regarding transactions, procedures, policy, and business information. Distribute information within the College as necessary.

• Team Member - Work as a participating member of the business office team to enable the business office to operate effectively, professionally and efficiently. Strive to continually improve the communications in the unit within the College. Serve as a backup to other assigned areas in the business office. Make copies and answer phones as necessary. Perform other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.