Surgical Care Coordinator

Updated: about 2 months ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: ; ;

Posting Information

Position Type Permanent Staff (SHRA)
Is this an internal only recruitment? No
Position Title Admin Support Associate - Advanced
Working Title Surgical Care Coordinator
Position Number 00032307
Vacancy ID P012636
Budgeted Hiring Range $36,850 - $40,000
Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Salary Grade Equivalent GN06
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule

Monday – Friday, 8:00am – 5:00pm

Department Name and Number Craniofacial and Surgical Care-434000
Date First Posted 04/19/2021
Closing Date 04/23/2021
Position Location Chapel Hill, NC
Position Posting Category Health Professional (Physician/Nurse/Other)

Department Description

The Division of Craniofacial and Surgical Sciences is a multi-disciplinary academic unit within the Adams School of Dentistry consisting Oral and Maxillofacial Surgery (OMFS), Craniofacial Center, Hospital Dentistry, and Orthodontics.

Equal Opportunity Employer

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description

The Surgical Care Coordinator’s primary responsibility is to assist the Oral and Maxillofacial Surgery (OMFS) faculty with patient care management. This position ensures the efficient patient coordination of the OMFS group. This position is responsible for scheduling patients who require specialized treatment for Oral and Maxillofacial Surgery, organizing and coordinating the daily, weekly and monthly schedules. There are two components of this position: patient care and administration.

Patient Care – Contacting referred patients and appointing them, and registering them into all required systems. Frequently it requires communicating with the referring doctors to obtain all the required diagnostic reports, and scanning information into required systems so that files can be accessed by other staff. All relevant documents and information including faculty/surgeon notes must be communicated and disseminated in a timely manner to the insurance team for consultation charges. Prior approvals have to be submitted to the insurance company (if surgery is required), to the residents, and to other providers involved in care and treatment of the patient. Scheduling surgeries with the UNC Hospitals Main and Women’s & Children’s operation rooms through the Optime EPIC system.

Administration – Assist the faculty/surgeon with correspondence and communication with referring health care providers, and creating presentations for teaching purposes. The unit must remain competitive with other institutions, and OMFS must remain available for referring doctors and facilitate easy entry into the system for patients seeking care. The Surgical Care Coordinator position is critical in this regard. If referrals and requests for consultations are not handled promptly and correctly, patients will be referred to other regional medical centers with competing divisions and craniofacial centers.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Essential Skills, Knowledge and Abilities

Excellent communication, interpersonal, organizational, and problem solving skills, and the ability to develop and maintain a positive rapport with patients, faculty members, management, team members, and referring providers is required. Ability to maintain composure and professionalism when exposed to stressful situations. Ability to understand financial consequences of each patient interaction and the opportunity cost of a negative first impression to the revenue and goodwill generated. Working knowledge and experience with Microsoft Office Suite.

Preferred Qualifications

2 years of experience working in the medical field with patient interaction, or an equivalent combination of education and training. Working knowledge of EMR software, specifically the OpTime module of EPIC. Knowledge of various medical insurance plans (participating and non-participating providers).

Required Licenses/Certifications
Special Physical and Mental Requirements
Position/Schedule Requirements Clinic – UNCH or ACC, Overtime occasionally, Patient care involved
Position Attributes
Stimulus/ARRA Funded No
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Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

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