Supplier Onboarding Analyst

Job-Specific Responsibilities

Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University’s finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.

Strategic Procurement is a department within Financial Administration (FAD) at Harvard University that assists the University community in obtaining the best quality and value for the goods and services purchased from third party vendor relationships by leveraging vendor spend and relationships across the University in support of identifying and reducing total costs; sourcing and procuring quality goods and services in support of superior service and growth; and establishing business partnerships and contracts with preferred vendors and contract vendors.

Reporting to the Supervisor, P2P Payments, the Supplier Onboarding Analyst is responsible for the quality assurance, validation, and approval of all University requests to add or modify suppliers in the Oracle Vendor Master file via the Supplier Portal platform. This individual must maintain a high level of data quality and integrity, ensure appropriate standards are met, and understand the complexities of the different types of suppliers and requirements. This position will be responsible for understanding and applying the IRS requirements associated with the different types of reporting, (e.g. OFAC, Debarment).

This position will also assist in the analysis and clean-up for the supplier conversion associated with the University’s Buy-to-Pay (B2P) implementation project and may coordinate frequently with the B2P Program Manager.

Specific responsibilities include:

• Review and approve requests for new suppliers and/or changes for existing suppliers by ensuring compliance with all internal controls, policies, regulations, and procedures as they relate to the Supplier/Customer files and business process. 
• Respond to inquiries and/or status of customer service requests.
• Review and analyze supplier and customer data for duplicates and data inconsistencies.
• Participate in the supplier/customer master file clean up in Supplier Portal and ensure ongoing compliance.
• Ensure uniform data consistency and validation between Supplier Portal and Oracle ERP systems.
• As appropriate, recommend and implement process efficiencies for both the supplier and customer maintenance processes that take into account internal controls, compliance requirements, and the business needs of a decentralized environment.
• Ensure compliance for all internal controls, policies, regulations, and procedures as they relate to the Vendor/Customer files and business process. 
• Perform other related duties as required.

Basic Qualifications

Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.

• Associates degree in accounting or equivalent.
• Three to five years of related experience.

Additional Qualifications and Skills

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

• BA/BS preferred.
• Experience in an AP operational unit a plus.
• Solid analytical and organization skills. 
• Detail oriented and collaborative/partnering work style.
• Excellent interpersonal and communication (verbal and written) skills.
• Intermediate to advanced Excel.
• Intermediate PowerPoint and Word experience preferred.

Working Conditions

Interview and onboarding activity for this position may be conducted via telephone & Zoom video conferencing, based on the department’s current presence on campus.

Harvard is an on-campus community and all positions are based in Massachusetts. We currently expect that employees in FAD will work remotely through Fall 2021. Effective October 1st, as a condition of continued employment, all work must be performed in a state where Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, VT). 

FAD is currently developing hybrid workplace models which actively support remote work (within a Harvard registered state) where business and team needs allow. Any remote scheduling of your work, agreed to by your supervisor, will need to be in a state in which Harvard is registered as an employer as a condition of continued employment.  Individual flexible and remote work options for this role will may discussed during the interview process.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s COVID-19 Vaccine Information webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Harvard continues to place the highest priority on the health, safety and wellbeing of its faculty, staff and students, as well as the wider community. Information and details can be found via Harvard’s Coronavirus Workplace Policies website: https://hr.harvard.edu/corona-virus-workplace-policies .

Additional Information

Please provide a cover letter with your application and upload as one document.

Please note:

• Harvard University requires pre-employment reference and background screening.
• We are unable to provide work authorization and/or visa sponsorship.
• This position has a 90-day orientation and review period. 

More about FAD:
FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units: 

• Office of the Controller
• Office of Finance and Administration 
• Office of Financial Strategy and Planning
• Office for Sponsored Programs
• Office of Treasury Management
• Risk Management and Audit Services
• Strategic Procurement
• Capital Planning and Project Services 

For more about the Financial Administration Department and its 8 reporting units, see: http://finance.harvard.edu

Diversity, Inclusion & Belonging:
Harvard's commitment to Diversity, Inclusion and Belonging is rooted in our belief in drawing on the widest possible pool of talent to unify excellence and diversity. Our community strives to uphold these beliefs by honoring the rights, differences, and dignity of others and¿embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. Harvard aims to foster a campus culture where everyone can thrive, a key to which is ensuring that we each experience a profound sense of inclusion and belonging.

Total Rewards:
Harvard’s Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including:

Flexible work environment: FAD supports flexible work arrangements where business needs allow.

Time off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program (TAP): $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Harvard University Employees Credit Union: Our employees credit union provides a complete line of services for all your financial needs. https://huecu.org

Transportation: 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services.

Access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Learn more: https://hr.harvard.edu/totalrewards

Accessibility:
Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.

Location

USA - MA - Cambridge

Job Code

400110 Financial Associate I

Department

Strategic Procurement

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Education, Identity

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.