Supplier Compliance Representative

Overview

Tufts Support Services organization at Tufts University delivers administrative services to schools and central units across the university’s four campuses. Administrative activities that are common across the many central divisions and schools have been consolidated, allowing expert teams to provide exemplary administrative support to faculty and staff. Comprising administrative support for transactional tasks in human resources, finance, and information technology, along with professional services for budgeting and other functions, support services operates under a governance model that includes service level agreements. Tufts Support Services (TSS) is customer-focused and strives for continuous improvement and high customer satisfaction.
The finance components of TSS include Accounts Payable, Procurement, and Travel Services. Accounts Payable manages the day-to-day processing of payment requests ensuring efficient, effective, and accurate cash disbursement and control. They are also primarily responsible for the update and maintenance of the supplier master data. The Procurement Team assists users by processing requisitions and submitting purchase orders to request necessary supplies and services. They also facilitate departmental purchases by providing users access to the various procurement systems at Tufts (Marketplace, p-card, etc). The Travel Services Team assists users (including external guests) in making travel plans and reconciling travel expenses after the trip is completed. All TSS Finance units work with TSS Tier 1 staff, departmental users, Central Administrative units, and outside suppliers to enforce good financial controls and to provide and deliver quality customer service to our constituents.

What You'll Do

The Tufts Support Services Supplier Compliance Representative primary responsibility is to review supplier onboarding information using the PaymentWorks software for approval and set-up in PeopleSoft.  This includes all domestic and international suppliers, and individuals allowing payments to be made by the University.  This position must have a clear understanding of 1099/1042 standards and other regulatory requirements that suppliers must comply to.  Also, this position must be able to work with the suppliers and the Tufts community to solve registration issues and problems.    

 

 

• Approving PaymentWorks registrations from potential suppliers for completeness and accuracy. This includes the evaluation of the W9 or W-8BEN forms, address, banking information, payment type, and resident alien status.

• Rejecting incomplete/incorrect registrations and communicating with the supplier through PaymentWorks to have them updated.

• Run the daily process report for all new PaymentWorks vendors.
• Approving supplier updates for accuracy and completeness.
• Rejecting incomplete/incorrect updates and communicating with the supplier through PaymentWorks to have them corrected.

• Manually setting up suppliers that will not complete a PaymentWorks registration. Including TIN matching to ensure that the suppliers W9 for is accurate.

• Assist the AP Supervisor with 1099/1042 research.
• Work on Salesforce cases from the Tufts community with questions and issues relating to supplier onboarding.

• Participate in projects or other duties as requested by the AP supervisor.
• Documenting the process as changes and updates occur.

What We're Looking For

Basic Requirements

 

Knowledge and experience typically acquired by:

 

• High School diploma.
• 3-5 years of experience working in accounts payable
• Strong attention to detail, and effective communication skills are required.
• Excellent customer service skills are required.
• Ability to work in a fast-paced environments

 

 

Preferred Qualifications.

 

• Understands supplier creation, including international suppliers. Also, the tax forms W9, W-8BEN, and W-8BEN-E.
• PeopleSoft and PaymentWorks knowledge are a plus.

Pay Range
Minimum $24.00, Midpoint $28.55, Maximum $33.10
 
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.