(Summer Temp) - Accounts Payable Assistant

(Summer Temp) - Accounts Payable Assistant

Qualifications for this Position:

• Must be dependable, responsible, focused and a self-starter.
• Must pay close attention to details.
• Must feel comfortable with numbers, algebra operations and sensitive information.
• Must maintain confidentiality of sensitive information.
• Having a business/accounting/finance interest is preferred, but not required.
• Strong organizational skills is a plus.

Description of Duties for this Position:

Under the Accounts Payable Supervisor and, if assigned, the Senior Accounts Payable Associate, the Accounts Payable Assistant performs the following duties:

• Assists with basic accounts payable activities such as single invoice and travel expense data entry, invoice, travel expense and journal scanning, as well as filing, in accordance with finance and compliance procedures.
• Scans and files vendor W-9 forms.
• Runs errands, distributes mail for all finance offices as scheduled and performs basic office housekeeping requirements.
• Shreds documents for all finance offices as necessary.

Learning Opportunities for this Position:

• Become familiar with the accounts payable functions and procedures.
• Differentiate between checks and direct deposit payments.
• Operate and understand the various accounting software and tools such as Banner by Ellucian and Banner Document Management.
• Understand the billing system and requirements for Berea College, as well as other national and international corporations.
• The ability to distinguish between accounting "Debits" and "Credits," and their applications within the accounts payable procedures.
• Become aware of the various billing terms existent and required by companies.
• The ability to apply and practice the knowledge obtained in all business, and primarily accounting/finance classes.
• Learn how to operate under pressure and grow within a fast-paced environment.

Founded in 1855, Berea College achieved national distinction as the first coeducational and interracial college in the South. Berea has a longstanding commitment to interracial education and is one of the most racially diverse private liberal arts colleges in the United States. With an emphasis on service to Appalachia and beyond, Berea enrolls 1,600 students from 43 states and U.S. territories and more than 70 countries. Berea College admits students who are unable to afford tuition and provides all of them a no-tuition promise, valued at more than $178,000. Berea’s students excel in the College’s supportive yet demanding academic environment, and many are the first in their families to attend college. As one of only nine federally recognized Work Colleges, all Berea students are expected to work 10-12 hours weekly in various positions across campus. Berea College was again named one of the nation’s “Best Institutions for Undergraduates to Earn their College Degree” in the 2022 edition of The Princeton Review’s book, The Best 387 Colleges. Berea also appeared on four other lists within the publication: Best Colleges in the Southeast; Best Value Colleges; Best Green Colleges; and Tuition Free Schools. Berea College is ranked #148 by The Princeton Review – the highest-ranked Kentucky college, and the #3 “Best Value College” in the nation. Berea is one of only two private institutions ranked in the Top 10 for Value in the Wall Street Journal/Times Higher Education (THE) 2022 College Rankings. The Washington Monthly ranks Berea College #13 among the nation’s liberal arts colleges, recognizing Berea for maintaining “consistently high rankings thanks to their economic diversity, relatively strong graduation rates, and commitment to meeting students’ financial need.” U.S. News and World Report Rankings lists Berea as #30 among National Liberal Arts Colleges, including ranking Berea #1 in Service Learning, #2 for Most Innovative Schools, #3 in Co-ops/Internships, #4 in First-year Experiences, and tied for #13 in Best Undergraduate Teaching.

Located where the Bluegrass Region meets the Cumberland Mountains, the town of Berea (pop. 16,000) lies forty miles south of Lexington and is approximately two hours from Cincinnati, Louisville, and Knoxville. More information about Berea College is available at www.berea.edu.

Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all people of the earth to learn and work here.

Berea College is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!

Berea College is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.

Note to Prospective Employees:

Each year, Berea College Public Safety publishes an annual report to the campus to make public crime statistics, policies, and procedures for Berea College.  This Annual Security Report, required by the Jeane Clery Act, Minger Act, and the Student Right To Know Act is now available for review.  For a full, printable version of the ASR, you can click here: https://www.berea.edu/public-safety/annual-security-report-2019/

For a policy-by-policy version that is easier to read and browse, please visit Public Safety’s website here: https://www.berea.edu/public-safety/annual-security-report-2019/