Subaward and Contract Administrator

Updated: about 2 months ago
Location: Spokane, WASHINGTON
Job Type: FullTime


1138-YN_ADMINPRO - Coordinator

Business Title:

Subaward and Contract Administrator

Additional Titles:



Employee Type:

Admin. Professional

Job Family:

Administrative Professional - OT Eligible

Position Details:

Summary of Duties:

This position has overall responsibility for the coordination and administration of outgoing subawards, subcontracts, and their respective amendments that are issued to subrecipients under prime federal or non-federal grants, cooperative agreements, and contracts for WSU Spokane and Pullman as needed. This position is responsible for program results, ensuring that all subawards are processed in a timely manner and in accordance with all applicable regulatory requirements and WSU policies and procedures, and for the initiation and management of projects to improve the operation of the subaward program. On a day-by-day basis, this position will oversee the preparation, review, and negotiation of all incoming and outgoing material transfer agreements, non-disclosure agreements, data use agreements, and other unfunded agreements for WSU Spokane and Pullman as needed. This position is responsible for ensuring that all agreements are in compliance with applicable regulations and WSU policies and procedures; ensuring the needs and priorities of the University are met; and minimizing the risk to the University to the extent practicable. As a member of the Contracts Team, the subaward Administrator may also review and submit complex proposals or be tasked with the negotiation and acceptance of federal and non-federal funding agreements. This position will significantly support policy development and outreach, and serve as backup to the Grant and Coordinator Manager position.

Duties and Responsibilities Include:

  • Subaward & Subcontract Management: 60%
  • Preparation, Review and Negotiation of Non-Money Agreements: 15%
  • Review and Negotiate Terms and Conditions for In-coming Awards: 10%
  • Budget Certification, Proposal and eRex Preparation, Training Compliance, Reports: 10%
  • Other Duties as Assigned: 5%

Required Qualifications:

A Bachelor’s degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Additional Requirements:

  • Grants and Contracts Administration experience. Experience may include processing, negotiating, and/or the administration of agreements with funding agencies, including but not limited to, the federal government, businesses, non-profit associations, state governments, Indian Tribes, or private philanthropic foundations or outgoing subaward/subcontract agreements.
  • Excellent interpersonal and communications skills.
  • Experience establishing priorities and managing multiple projects.
  • Ability to think critically and use good judgement.
  • Strong analytical skills.

Preferred Qualifications:

  • Three (3) or more years of experience in sponsored programs administration or grants and contracts administration.
  • Experience with outgoing subcontract/subaward administration.
  • Demonstrated knowledge of policies governing the administration of subawards, grants, cooperative agreements, and contracts at educational institutions.
  • Experience applying policies and procedures relating to intellectual properties administration or technology transfer within a research university setting.
  • A Masters or Professional degree in a related field.

Additional Information:

Area/College: WSU Spokane
Department Name: WSU Spokane Administration, Office of Research
City, State, Zip: Spokane, Washington, 99202.

This position may be eligible for remote/hybrid work with the expectation of occasional days worked on the WSU Spokane campus each month.
Department Link:

Monthly Salary Range:

AP Zone 1 Grade 5

Minimum: $4,508.70; Midpoint: $5,635.88; Maximum: $6,763.06

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Successful candidates typically begin up to mid-point of the salary range. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position, as well as consideration of internal equity. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: .

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For a more detailed summary of benefits offered by WSU for AP staff visit: . Find total compensation information here: .
FTE: 100%

This is a permanent position.

Screening Begin Date: December 21, 2022; open until midnight on February 9, 2023

This position has been reposted.

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Required Documents: Resume and Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or .

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