Student Programs Project Coordinator (In-House Only)

(ON-CAMPUS - in-person position)  
IN-HOUSE ONLY:  
This position is open to internal permanent and temporary Coast Community College District (CCCD) employees to apply.  External candidates are not eligible to apply.  If you are not a current active employee with CCCD, please do not apply at this time.
Orange Coast College (OCC) is seeking an equity-minded, Classified Manager as the Student Programs Project Coordinator within the Student Services Wing.
About Orange Coast College (OCC)
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Orange Coast College (OCC) was founded in 1947 with the mission to serve the educational needs of a diverse local and global community. The College empowers students to achieve their goals by providing high-quality, culturally responsive, and innovative programs and services through pathways leading to degrees, transfers, certificates, foundational skills, workforce development, and lifelong learning.  The College promotes student development, learning, and equitable outcomes by fostering a respectful, inclusive, caring, and participatory campus climate of student engagement and academic inquiry.  
OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).  Additionally, OCC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). 
D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism
The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, accessibility, and anti-racism. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

• Orange Coast College - Diversity, Equity, Inclusion, and Accessibility Page
• Orange Coast College - Diversity, Equity, Inclusion, & Accessibility Plan (DEIA)

The Student Services Wing at Orange Coast College (OCC) serves as a central hub dedicated to supporting students throughout their academic journey. This dynamic wing houses a range of essential services designed to enhance the overall student experience. From enrollment and admissions assistance to academic counseling, financial aid guidance, and support services like the Basic Needs Center and EOPS, the Student Services Wing is committed to providing comprehensive support to help students achieve their educational goals. 

• Supervises and coordinates projects and activities between various departments, teams, and vendors to ensure the objectives and technology needs of student programs are communicated effectively. 
• Establishes goals and schedules for projects, including staffing and time requirements for participating end users. Prepares and presents progress reports on a regular basis.
• Researches, analyzes, and evaluates student-related information and prepares reports on the progress of student programs, projects, technology implementations, enhancements, modifications, and data requirements. 
• Researches, recommends, prepares, and implements solutions in accordance with student success goals and initiatives. Identifies, documents, and communicates constraints or potential concerns related to the implementation of projects and programs related to Student Success and Equity. 
• Oversees and coordinates project schedules, including participation in meetings, documentation and distribution of action items, and tracking action items for successful completion. 
• Serves as a liaison and primary resource to staff concerning the operation of student success technology integration and implementation relating to Admissions and Records, Assessment, Counseling, Financial Aid, and other related offices, as assigned. 
• Provides technical documentation for enhancing department/division best practices, policies, and procedures. Prepares and presents statistical reports using various report writing sources including, but not limited to, Argos, Operational Data Stores, Data Warehouses, SQL, and Oracle databases. 
• Serves as a project liaison between Information Technology personnel, end users, and outside vendors to facilitate the development, documentation, testing, implementation, and integration of software applications and data storage systems.  
• Supervises, arranges for, and provides programming support, technical assistance, and training to end users concerning the tracking and entry of enterprise-level and student information and the use of decision-support software applications. 
•  Researches, analyzes, and consults with end users, technical staff, managers, and vendors on administering and maintaining program access control for faculty and staff.
• Develops and maintains technical documentation including user manuals, training materials, installation guides, proposals, and reports. Maintains student success library of documentation which includes, but is not limited to, standards for software applications, manuals, and process and procedural documentation. 
• Oversees and tests software applications to facilitate integration and implementation, analyze user interaction experience, and provides feedback to vendors and Information Technology staff on user interface issues; recommends policy modifications and application standards. 
• Identifies and coordinates training needs for student success technology users in the following areas: system usage, hardware, software applications, software upgrades and enhancements, and hardware/software modifications. 
• Coordinates technology projects with the District-level and campus technology staff. Maintains a calendar of events related to installation, upgrades, implementation, training, and other various activities involving student success technology plans. 
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics. 

Knowledge and Skills 

• Requires professional-level knowledge of the strategies, techniques, and principles of project management and leadership of staff in a community college or similar environment. 
• Requires working knowledge of the goals, objectives, and functions set forth for student programs and the information needed to monitor progress toward educational outcomes. 
• Requires in-depth knowledge of computer software and applications supporting business and student information sufficient to install, modify, test, maintain, and update. 
• Requires working knowledge of enterprise-level systems, data warehouses, and exchanges that enable data compilation for further analytics. 
• Requires knowledge of California Education Code and Federal Education Rights and Privacy Act (FERPA) law as it applies to student information. 
• Requires professional-level knowledge of and skill at using proper English usage, grammar, spelling, and punctuation for reports and communications. 
• Requires sufficient math skills to administer budgets, and understand reports containing financial and demographic information. 
• Requires well-developed human relations skills to prepare and make presentations, facilitate group processes, resolve problems and confrontations, and convey technical or policy details to general audiences. 

• Requires the ability to perform the essential responsibilities and functions of the position. 
• Requires the ability to supervise and coordinate special projects and complex office functions. 
• Requires the ability to develop, plan, and sequence steps to successfully execute special projects related to the assigned programs. 
• Requires the ability to learn, interpret, explain, and apply knowledge of District and department organization, operations, programs, functions and special industry terminology. 
• Requires the ability to manage, plan, organize, prioritize multiple projects through all phases, including analysis, research, implementation and evaluation in order to meet schedules and timelines. 
• Requires the ability to analyze situations and implement the appropriate actions or response. 
• Requires the ability to effectively write and present professional reports, presentations, and correspondence for a diverse audience including, but not limited to, the Board of Trustees, administrators, faculty, staff, students, elected officials, and the community. 
• Requires the ability to communicate with a wide range of contacts within and outside the District with tact, professionalism, and courtesy, and in a manner that reflects positively on the department and District. 
• Requires the ability to work collaboratively with a diverse staff of faculty, administration, staff, and students. 

• The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. 
• Essential functions will vary by position. 
• As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law. 

• The position typically requires a Bachelor's degree in education or related discipline and two (2) years of experience in project management or business process analytics.
  • An Associate's degree or IT Certification from an accredited institution with six (6) years of direct experience may be accepted. 
• Or, any combination of education and experience which would provide the required equivalent qualifications for the position. 

• Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

• May require a valid driver's license. 

• Work is performed indoors where minimal safety considerations exist. 

IN-HOUSE ONLY:  
This position is open to internal permanent and temporary Coast Community College District (CCCD) employees to apply.  External candidates are not eligible to apply.  If you are not a current active employee with CCCD, please do not apply at this time.
Note:  Applicants must be authorized to work for ANY employer in the U.S.   We are unable to sponsor or take over sponsorship of an employment VISA at this time.
(ON-CAMPUS - in-person position)   
(In-House Only) This is a temporary contract, full-time, categorical-funded, 12-months  per year, Classified Management position. The work schedule is Monday through Friday from 8:00 a.m. to 5:00 p.m. Flexible schedules and weekends might be necessary to address the needs of programs and job duties.  The effective date of employment will be arranged with the supervisor.  The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.   
(Salary Schedule:  DG-7) 

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. 
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) 
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. 
• Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable). 

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

• Applicants wishing to apply for more than one position must submit separate application materials for each desired position.

• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation of preferred qualifications will be invited to an interview.
• If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense . 

• During the interview, candidates may be asked to conduct a short teaching demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical. 
• Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
• The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
• The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
• The campus President will make the final recommendation for employment to the Board of Trustees.
• The successful candidate will be offered the position and placed on the current salary schedule based on their education and experience.
• The start date will be determined by the hiring manager depending on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
• Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
• The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Submit “official” transcripts after the employment offer.
• Provide a Certificate of Tuberculosis Exam for the initial appointment (Note: The certificate must be renewed every four years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received before the first day of employment).
• Present original documents for proof of eligibility to work in the United States, including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.
  
The Coast Community College District is a multi-college district that includes  Coastline, Community College,  Golden West College ,  and  Orange Coast College .  The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. 

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population. 

https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx
 
This direct link 2023 Coast Community College District Annual Security and Fire Safety Report (Download PDF reader)   is the 2023 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2020, 2021, and 2022 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices.  Please contact any of the Campus Safety Offices for any questions regarding the report.