Student Office Assistant

RESPONSIBILITIES:

• Greeting visitors at FSG headquarters and assisting, directing, and aiding guests as needed.
• Answer, reply, and direct phone calls to the main FSG phone line to the appropriate recipient in a timely manner.
• Arranging in-person and virtual meeting scheduling and set-up using Microsoft Outlook, Teams, and/or Zoom Meetings.
• Draft, proof, and distribute assigned correspondence on behalf of department staff as requested.
• Perform routine inventory of departmental supplies and track staff equipment needs.
• Monitor correspondence from public, faculty, staff, and/or students to designated FSG email inbox and replying or distributing information in a timely manner.
• Sign for incoming packages, sort incoming mail, and prepare outgoing mail for pick-up and distribution.
• Using departmental vehicle to run occasional on-campus errands such as pick-up/drop-off of on-campus materials or pick-up/drop-off of departmental staff at on-campus meetings.
• Manage printing, scanning, and filing of departmental documents following internal processes.
• Assisting Administrative Specialists with departmental projects and events related to FSG programming in area of students, communications, fiscal, and research.
• Other duties as assigned by department.

Time Commitment:

• Work 10 to 20 hours per week. Must complete a weekly punch, web-clock, or approved time card.
• Availability to work within designated office hours between 8:00AM and 5:00PM during the work week Monday – Friday.
• Work on-site at the FSG headquarters office on UF Campus in Gainesville, FL. Remote work is not available for this position.
• Ability to work in 2024 Spring/Summer Semesters at minimum.

$12 - $15 / Hourly

• This position is open to all students who are eligible to work on campus and will be employed through student Other Personnel Services (OPS) and must maintain a minimum 2.0 grade point average. Registered students are employed on a part-time basis, up to 20 hours per week.

A valid driver’s license

A successful candidate will bring with them to the FSG team:

• Knowledge of and/or strong interest in Florida’s coastal and marine environments
• Experience in customer service and/or office work environments 
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Expertise with Microsoft Office Suite (Word, Outlook, Excel, Teams, PowerPoint), Adobe Acrobat, and Google Suite
• Ability to work with and maintain confidential data with discretion.
• An interest in entering the workforce to get hands-on experience in a multidisciplinary office setting

In order to be considered, you must submit the following documents:

• Resume
• Cover Letter
• List of References
• Class Schedule for Spring 2024 Semester (and any additional work or volunteer hours)

Incomplete applications will not be considered.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.