Student Involvement Specialist PS3

Reporting to the Director of Student Engagement as part of the Student Engagement team, the Student Involvement Specialist administers, oversees, and directs all program activities for student organizations and is the lead supervisor for the Campus Activities Board (CAB). The Student Involvement Specialist performs a wide range of complex duties and responsibilities in the management of student activities; exercises independent judgement; creates and manages processes and protocols for student organizations to promote learning, student engagement, community building, socially responsible leadership and diversity.

The Student Involvement Specialist is also responsible for managing risk for student organization activities, advising, administering, and training student organizations and their advisors; and developing policies and procedures that support student organizations and the student leadership experience. Additionally, this position will play an integral role on the Student Engagement team, supporting and planning events, and promoting the departmental vision and mission while developing and contributing the departmental goals. The schedule for this position requires evening and weekend hours throughout the year due to the nature and timing of student-led events and activities. The position is expected to work primarily on-campus to meet student and operational needs but there is some flexibility to work some remote days as approved by supervisor. 

Special Requirements/Conditions of Employment

• First Aid/CPR and AED certification 
• Available to work nights and weekends with a highly flexible schedule 

Position Salary Range: $57,984/year - $78,096/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals , diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College .

Student Engagement includes Chartered Clubs & Organizations, Student Leadership Institute, Campus Activities Board, Student Business Center, The Watchdog Newspaper and works closely with Associated Student Government.  Student Engagement supports students and student organizations with the goal of creating an inclusive environment that promotes cultural awareness, inclusivity, personal accountability, and respect. The Student Engagement staff use a student development-centered approach to provide events, activities and involvement with a commitment to helping students learn about themselves and engage with others to enhance their overall college experience.

Administration

• Develop and implement student organization training materials and workshops for student leaders, involved students and student organization advisors throughout the academic year. 
• Oversee Student Engagement efforts to follow best practices with regard to Campus Activities Boards and policies that outline the chartering and management of student organizations. 
• Prepare budget requests, provide advice and information related to financial status and problem areas to higher-level administrative staff; create yearly CAB and student organizations budget for submission to the Service and Activities (S&A) Committee. 
• Track all CAB expenditures and income. Responsible for tracking expenses, income, payroll expenses and managing to budget to ensure continuity of service to the campus throughout the academic year. Consult regularly with the Student Engagement fiscal staff to ensure accuracy of tracking and support purchasing and contract submissions if required. 
• Set and monitor requirements for student organizations, and keep records of organizations’ constitutions, chartering and events to ensure compliance and continuity. 
• Create, review, communicate and enforce student organization protocols and guidelines. 
• In conjunction with student government, responsible for the student organization chartering process. 
• Ensure student organization information (officers, advisors, training completion rates, activities, fundraising, etc.) is tracked, accurate and up to date.
• Oversee and work with professional staff and Director of Student Engagement, ensure student organization online forms, web pages, training tools, and flyers/posters are up to date and utilized
• Develop, implement, monitor, and analyze CAB and student organization data reporting systems; analyze CAB work; prepare and present reports to track student involvement. 
• With the Director of Student Engagement, conduct analysis of involvement data and interpret that data to develop or adjust strategic initiatives to support student organizations.
• Submit an annual report to review student involvement and organizations. 
• Assist with identifying and addressing risk management issues for student organizations; ensure the waivers are completed and administered correctly. 
• Provide oversight of fundraisers for student organizations to include proper protocols required from the Department of Health (food handling protocols and permits) and finance protocols (documentation, cash handling, startup fund use and reconciling after the event.)
• Prepare comprehensive plans, summaries, recommendations, progress or special reports as directed.

Supervision /Mentoring/ Advising

• Supervise and mentor Campus Activities Board students in the planning, promotion, implementation of all CAB campus events to include evenings and weekends. 
• Develop and steward the CAB student selection process to ensure compliance with Bellevue College policies and procedures. 
• Develop and implement ongoing training and professional development for CAB students. 
• Serve as the administrator for CAB social media platforms; co-advise CAB students on social media practice and etiquette. 
• Advise, mentor and support student leaders on an individual and group basis. Work with students to set short and long-term goals. 
• Advise and communicate with student organization leaders and advisors of student organizations on a variety of topics such as programming, budget management, fundraising and recruitment. 
• Advise student organization leaders and student organization advisors, and consult with the college's Risk Committee to ensure that all approved activities are well-planned, meet College policies and guidelines and avoid undue risk.
• Advise student organization(s) as approved by Director.

Event Planning/Management

• Attend regular CAB meetings and all CAB sponsored events and meet weekly with CAB team which requires high flexibility of scheduling to include evenings and weekends. Provide day-of professional point of contact and troubleshooting for CAB events. 
• As part of the Student Engagement team, plan, manage and assess departmental events and initiatives. 
• Serve as the lead staff member on planning and evaluation of key Student Engagement signature events.
• Support other staff on projects and events when not the lead staff member.

Other

• Perform other duties as assigned

• Bachelor's degree or equivalent combination of education and experience. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis
• Two (2) years of experience in advising students, advising organizations, event planning and working with diverse populations. 
• Working knowledge of Microsoft Office, computer spreadsheet, word processing, and database (e.g. Word, Excel, Outlook, Access, PowerPoint, Publisher). 
• Self-motivated, ability to work independently, and an ability to work well in a team and demonstrate initiative and cooperation with others. 
• Demonstrated ability to manage complex situations with an ability to effectively manage deadlines. 
• Ability to learn technology solutions and technical skills. 
• Effective organizational and communication skills including an ability to oversee a wide variety of activities, to define problems, to propose and implement effective solutions, while being able to set and readjust often competing priorities.
• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment.

• Experience supervising students.
• Experience working in college or university student activities office.

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Bellevue College requires all employees to be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at [email protected]  if you need information on medical or religious accommodation.

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law .

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

Applications received by 11/26/2023 will be given full consideration. Applications received after that date may be considered until the position is filled. 

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review Application Tips  before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:   

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity
• Complete the Job Questionnaires if applicable

Contact: 
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to [email protected] . 

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/ . The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact [email protected]  .