Student Conduct & Community Standards Coordinator

The Student Conduct and Community Standards Coordinator serves as the college-wide lead for the implementation of student rights and responsibilities systems and operations, including the student disciplinary process and student grievance and appeals resolution processes.  The position serves as chair of the Chemeketa Care Team, and also plays a key role on the college Threat Assessment Team. Partners with Academic Affairs on issues related to student behavior in the classroom, and with Student Affairs on matters related to student belonging and wellbeing. Fosters student relations that promote respect, integrity and development through the creation and enforcement of equitable and inclusive policies and procedures. Educates the campus community on federal and state regulations, college policies, rights and responsibilities and student conduct resolution processes.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Resume
• Cover Letter
• Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

Community Standards Leadership

• Provides operational leadership and accountability for administrative procedures, systems and practices related to student rights and responsibilities, including conduct/disciplinary procedures, Care team intervention and support, and resolution of grievances, appeals and complaints
• Ensures culturally responsive and inclusive operations that serve historically underserved and marginalized communities 
• Develops, coordinates and delivers faculty and staff trainings and workshops on college processes and systems, classroom management and conflict resolution
• Develops workshops, orientation sessions, trainings for students and creates displays, posters, marketing materials and web presence resources to ensure a wide awareness of behavioral expectations and processes
• Coaches students on conflict resolution practices
• Collaborates to make recommendations and updates to the Student Rights and Responsibilities, Code of Conduct and related policies and procedures
• Serve on the Diversity Advisory Council

• Serves as the primary point of contact for students, staff and third parties with response to college student concern intake
• Investigates allegations of student misconduct violations, including alleged discrimination and/or harassment
• Assesses and gathers information from investigations and determine the appropriate route for follow up for either formal or informal resolution; when relevant, coordinate and adjudicate formal hearings to address alleged conduct violations; escalate issues to Executive Dean as needed
• Determines appropriate sanctions for students found responsible for Code of Conduct violations and track completion of required sanctions
• Writes various correspondence to students including conduct and sanction letters, and detailed reports regarding investigation outcomes; Provide case management to student cases in Maxient software system
• Serve as back-up Administrator for the Maxient system
• Serves as chair of the Care Team, a cross-functional group responsible for case management of student behavior and support resolution
• Creates and maintains collaborative and productive partnerships across Academic Affairs, Student Affairs, Public Safety, administrative systems and services, and shared governance bodies in order to integrate institutional effectiveness and planning efforts for holistic and effective conduct and complaint support
• Collaborates closely with leaders in Public Safety regarding student issues, general campus safety and Clery Act reporting, and with the office of Equity and Inclusion in Title IX, discrimination and harassment complaints
• Monitor student behavioral trends and collaborate with campus and community partners to develop and implement programming, policies and/or initiatives that are responsive to campus and community needs

• Oversees and maintains compliance with student rights and responsibilities, college policies and administrative procedures and practices
• Remains current on all regulatory and compliance standards related to area of responsibility
• Analyzes and advises college related to legal, compliance and regulatory interpretation within the area of responsibility
• Ensure student conduct and organizational conduct meetings are properly administered, aligned with best practices and compliant with college policies, and federal and state laws and mandates
• Conducts ongoing needs assessment and gap analysis to identify and forecast student and faculty/staff needs; directs modification of practices for continuous process and outcome improvement

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. If you are unsure whether you meet all of the qualifications listed below, we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications

• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others
• Administration and management of higher education student conduct, grievance and appeals processes
• Trauma informed trained investigator
• Knowledge and experience in student development theory
• Exercise tact and independent judgment in dealing with student, faculty, staff and community concerns
• Manage sensitive and confidential matters, situations, and information, and maintain confidential files
• Strategic leadership, management, support and advocacy
• Planning, implementing, improving, and evaluating programs, systems, policies and procedures
• Working with diverse academic, cultural and ethnic backgrounds of community college students and staff
• Knowledge and experience with conflict resolution
• Demonstrated ability to be self-directed and perform duties in a timely manner without close supervision
• Ability to plan, organize, and carry out activities independently, solving problems while following established procedures
• Ability to display excellent interpersonal and communication skills to manage highly complex and stressful situations; Ability to have difficult conversations, resolve complaints/issues, diffuse anger and gain cooperation amongst parties with diverse backgrounds, and varied perspectives
• Knowledge of applicable local, state, and federal laws, codes, rules and regulations such as the ADA, Clery Act, Campus SaVE Act, VAWA, Title IX, Civil Rights Act, Drug and Alcohol abuse prevention and Oregon’s cultural competency requirements
• Dedication to learning and staying current with relevant federal and state laws, policies and regulations
• Ability to work in an environment with frequent disruptions and changes in priorities

• Bilingual English/Spanish
• Master’s degree higher education administration, student affairs
• Experience working in Maxient software, or similar case management software
• Knowledge of higher education law including Title IX, VAWA, Clery Act and Campus SaVe

SCHEDULE & MODALITY

TERMS OF EMPLOYMENT

• This is a 100%, 12-month exempt assignment of the C2 band and grade
• This position has a 1-year probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position is required to provide on-call support
• This position may require the use of your personal vehicle for transportation between campus locations
• Requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. 
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS 

Sedentary Work:   Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE 

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/ 

*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. 

Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.  

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

EQUAL OPPORTUNITY EMPLOYER

Chemeketa Community College prohibits unlawful discrimination based on the following:

Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose. All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000 Lancaster Dr. NE, Salem OR 97305.