Student Affairs Administrator

Department
 

PSD Committee on Computational & Applied Mathematics (CCAM): Administration and Staff

About the Department
 

The CCAM is comprised of faculty from numerous departments in the physical and biological sciences divisions of the University of Chicago, with a core group in the departments of statistics, mathematics and computer science. Some of our faculty also hold appointments at the Toyota Technological Institute (TTIC), Argonne National Lab, and the James Franck Institute. Faculty research touches on computation, applied mathematics, statistics, data science, and mathematical modeling for scientific applications.

Job Summary
 

Under the direction of the Director of the Committee, the Student Affairs Administrator (SAA) manages a variety of student services and departmental activities for the Committee of Computational and Applied Mathematics (CCAM), including support of Masters and PhD students, and faculty.

Responsibilities

• Supports the CCAM admissions committee, including graduate student application management and reporting through the Slate system, and organizing PhD admitted student visits. 

• Manages communications and the planning and scheduling of orientation activities for matriculating PhD students, as well as communications and events for students in the undergraduate major.

• Manages course scheduling; manages student academic records and the quarterly registration process for PhD students through the University’s Academic Information System; facilitates the quarterly degree audit process for graduating students; and manages quarterly financial aid for PhD students. 

• Responsible for annual CCAM entries in the College Catalog and Graduate Announcements.

• Develops programs to build community within the graduate student populations.

• Addresses student concerns as they develop in coordination with appropriate University offices. Resolves or oversees the resolution of issues related to, but not limited to: course selection, degree requirements, pass/fail requests, student registration and bursar account issues, and leaves and reinstatements.

• Responds to inquiries from current and prospective students, as well as alumni. 

• Develops positive and active working relationships with internal and external constituents including but not limited to the PSD Dean of Students and College Dean of Students offices, Registrar, UChicagoGRAD and Career Advancement, Student Health and Counseling Services, Office of International Affairs, and others to create synergies across departments related to programming, resolution of student issues, and other matters of common interest.

• Supports the development of program content for the website and other communication channels and will be responsible for web content maintenance.

• Assists and coordinates the Committee's administrative activities, as well as travel and logistical needs of visitors and faculty, including processing reimbursements; plans and organizes seminars, conferences, special events, and meetings.

• Provides administrative support for the (CCAM) and student support for Masters and the Ph.D. programs.

• Manages a variety of student services and CCAM activities.

• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.

• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.

• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree.

Experience:

• Administrative experience in a student affairs, academic support, or closely-related environment.

• Event planning.

• Experience with standard computer programs (e.g. MS Office Word, and Excel, standard email and internet applications). 

Technical Skills or Knowledge:

• Strong verbal and written communication skills.

• Ability to handle multiple, concurrent tasks. 

• Independent initiative.

• Ability to handle stress.

• Professional demeanor and the ability to exercise diplomacy.

• Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands.

• Ability to effectively communicate with faculty, graduate and undergraduate students, and various administrative offices at all levels in the University.

• Excellent organizational skills and attention to detail.

• Analytical skills.

• Ability to meet deadlines.

• Ability to maintain confidentiality.

• Ability to resolve problems.

• Ability to work independently and as part of a team.

Application Documents

• Resume (required)

• Cover Letter (required)

• References (3) (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Student Affairs & Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.