Student Affairs Administrative Associate, Texas Law

Job Posting Title:

Student Affairs Administrative Associate, Texas Law

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Hiring Department:

School of Law

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas School of Law  strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. 

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 

• Vision, dental, life, and disability insurance options 

• Paid vacation, sick leave, and holidays 

• Teachers Retirement System of Texas (a defined benefit retirement plan) 

• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 

• Flexible spending account options for medical and childcare expenses 

• Training and conference opportunities 

• Tuition assistance 

• Athletic ticket discounts 

• Access to UT Austin's libraries and museums 

• Free rides on all UT Shuttle and Capital Metro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits  and https://hr.utexas.edu/current/services/my-total-rewards  

Purpose

Provide daily assistance and excellent customer service to students, faculty, and staff relating to the core functions of the Student Affairs Office at Texas Law. 

Responsibilities

• Provide administrative support in a dynamic and high-volume student services department, including sitting at the front desk and answering questions and phone calls; maintaining the Outlook calendars for general events, classes and exams and processing room reservation requests, printing and distribution of Dean’s Achievement Awards; coordinating the School of Law’s Order of the Coif nominations; processing staff travel and reimbursements; and purchasing office supplies. 

• Fulfill requests for academic records, unofficial transcript, and certification requests; certify students for Third-Year bar cards and to sit for the bar exam; process discipline cases; perform audits of student/course information data; and ensure the maintenance of accurate records in all areas. Collect results from Bar examinations and assist with statistical reports as needed.

• Assist in the administration and coordination of accommodations approved by the Disability and Access office.

• Support student registration process; collect and organize textbook information and course packet sales with Document Solutions.

• Assist with Student Affairs Office programming, including orientation and graduation. Administer final exams as assigned. 

• Other related functions as assigned.

Required Qualifications

High school diploma or GED and five years of relevant experience. Clerical experience. Ability to work with minimal supervision and exercise independent judgment. Excellent organizational skills and oral and written communication skills. Excellent computer skills. Attention to detail and problem-solving experience. Ability to prioritize responsibilities, manage multiple concurrent projects. Professional demeanor.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree and three years’ experience coordinating or administering a program. Experience working in student services in a law school or other higher education setting. Superior MS Office Suite skills including high proficiency with MS Excel. Experience with purchasing and financial systems. Experience administering or coordinating student accommodations.

Salary Range

$45,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.