Student Admin/Office Assistant

Posting Details
Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/33774
Job Number	SE26524

Position Information

Department or Unit Name	Public Safety
Position Headcount	2
Position Title	Student Admin/Office Assistant
Academic Year	Spring 2024
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.00 - $16.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Kirk Miller
Supervisor Email	[email protected]

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx )

Desired Start Date	04/01/2024
Projected End Date	05/19/2024
Average number of hours per week	Up to 19 Hrs

Position Summary Information

Job Description Summary	Provide support with data entry, record keeping, scheduling appointments and creating spreadsheet reports.
Responsibilities	Assist the Operations Administrator with reports, data entry, filing, and additional tasks as needed. Assist the Dispatch Supervisor or Admin Sergeant with tasks as needed. Assist in keeping the lobby area clean and tidy. Stock information cards, publications, and assorted informational hand-outs. Assist front counter with issuing vendor parking permits. Answering questions at the front counter. Processing, recording, and distributing bicycle licenses. Collecting, recording, and releasing found property. Handing out keys for Property Management. Monitoring surveillance cameras.
Required Qualifications	Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.
Desired Qualifications	Good typing skills Familiarity with PDF forms. High level of organization. Ability to multi-task. Extensive knowledge of Microsoft Excel
Special Instructions to Applicants	Due to the sensitive nature of this role, employment is contingent upon the successful completion and outcome of a criminal background check.

Budget Information

Is Federal work-study required?	Yes
Contact Email for Who Entered This Posting
Timecard Approver	Kirk Miller
Timecard Approver Phone	714-744-7681
Timecard Approver Email	[email protected]
Timecard Approver ID	1872844
Timecard Approver PSN	00000136
Fund - Dept - Program - Project	100-1650-16500
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503015-Work Study
PSN with FWS	00005500
PSN without FWS	00005501 do not hire
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	MD 3/20/24
Job Code	SD1A - Stud Asst I General - WC 8810
Job Title for PeopleSoft	Student Assistant
Worker's Compensation Code	8810
Open Date	03/20/2024
Close Date	04/22/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	No