Student Academic Program Coordinator - Arts & Sciences

Position Summary
The Student Coordinator works with the Director of Undergraduate Studies (DUS) and Director of Graduate Studies (DGS) to support administrative duties related to students in assigned programs. Additionally, the Coordinator is tasked with supporting course listings, Student Information System (SIS) data, maintain program materials, other curricular and student support supporting the faculty and helping students navigate through the curriculum.

Job Description

Primary Duties & Responsibilities

• Provide administrative guidance and support for graduate undergraduate majors and minors in the largest department in the College of Arts and Sciences, which includes meeting with students and providing guidance on curriculum. 
• Maintain student files, track student completion of program requirements and certification (transcript reviews, curricular requirement tracking, subject-matter verification). Coordinate major declaration process, including meeting with all new students to assign advisors and distribute program requirements. The main point of contact and administrator for degree verification and degree audit systems (SIS and WUAchieve).
• Coordinator - Independent Research Course, Runs and oversees the entire process – from application development, data collection, and communication with each mentor concerning approval/project requirements to student SIS enrollment process, WUCRSL section creation process, final grade entering and verification.
• Create and maintain undergraduate and graduate course listings, independent studies, course evaluations/course syllabi for courses. Coordinate waitlist and enrollment limit management. Maintain the placement of courses in classrooms.
• Coordination of student events, honor programs/societies, workshops, etc., for undergraduate programs. Includes room reservations, set-up, logistics, correspondence, etc.
• Create and update publications such as bulletins, guides and programs pertaining to the academic programs. Initiate student content on the department’s website.
• Provide support for study abroad. Distribute information about job and internship opportunities.
• Attend administrative meetings, course training, quarterly meetings, events, etc., and disseminate as appropriate to department.
• Perform other duties as assigned.

Preferred Qualifications

• Bachelor's degree.
• Excellent written communication skills, attention to detail, and customer service skills.
• Excellent time management and ability to prioritize.
• Strong commitment to serve the needs of students.
• Excellent analytical and problem-solving skills.
• Very experienced with Microsoft Word and Excel and have experience posting data/information on the internet.
• Strong desire to constantly learn new programs and perform tasks at a high level.

Required Qualifications

High school diploma or equivalent high school certification and three years relevant experience.

Grade
G08-H

Salary Range
$20.15 - $31.26 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
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