Stores/Receiving Manager 105520

Apply now Job no:495477
Work type:Staff Full-time
Location:Pensacola - Main Campus
Categories:Facilities Maintenance

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu . For assistance contact UWF Human Resources at 850-474-2694 or [email protected] .

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 105520
Position Title (Classification Title):  Stores/Receiving Manager 105520
Working Title:  Stores/Receiving Manager
Job Summary: Incumbent is to accept/reject all work requests via web, telephone and walk in, e-mail, etc.. Generate all PM work orders for Facilities departments. Manage stockroom. Supervise one Purchasing Agent. Bill for any chargeable services related to work request to Facilities departments. Complete charge documents/Journal Entry Form for Financial Services related to Facility departments. Create all ledgers/Journal Entries for Stock Room Purchases, Fuel/Diesel Purchases monthly. Manage and maintain accurate key control records. Maintain all monthly records accurately.
Department Facility Maintenance
FLSA: Non-Exempt
Minimum Qualifications: A high school diploma and five years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Position Qualifications: Knowledge of computers, TMA software, Excel, Word, Gmail.
Preferred Qualifications Type 35 wpm
Essential Functions / Job Duties:

• 85% - The incumbent is responsible for the day to day operation of facility Maintenance Office Specialist functions to include but not limited to: Accept/reject requests via phone, walk-ins, computer, and email. Distribute the work orders to the correct departments (Landscape Services, Bldg. Services, Special Events, Utilities, Water Utilities, Facility Maintenance, Arch. Engineering). Review documents and be responsible for input into the Maintenance Management System software program for tracking, and distribution to appropriate person for authorization. Print/edit maintain reports from the Maintenance Management Work Control System. Interprets established policies and procedures. Coordinates CMMS system updates and installation of new and/or additional modules. Disseminates pertinent information to Facilities Management departments and the using departments. Track work orders for accurate labor and material costs for in-house minor renovation project crews. Uses independent judgment to coordinate work requiring service of more than one department or requiring service of Facilities Planning for designing a proposed project. Prepare and maintain ledgers and Journal Entries for all stockroom purchases/billing, and all fuel/diesel purchases/billing monthly. Reconcile Vehicle Maintenance monthly ledgers for billing. Maintain accurate key control using JIRA for key request and TMA for key tracking based on SOP FDO 3.219. Monitor and reconcile the Facility Maintenance and Work Control p-card transactions. Enter needed information into TMA and Concur, check for unassigned credit card transactions, add p-card charges to expense report in Concur, run the unsubmitted expense analysis detailed report. Is the contact person in Facilities Management for status information on all work and Key request. - (Essential)
• 10% - Supervise one Purchasing Agent to ensure the Facility Stock Rooms run efficiently and accurately. Assist in dispersing parts and equipment requested from stock room during working hours. Maintain an accurate inventory, reorder stock as required, accurately bill every month for items bought from the Stock Room. Keep accurate records/reports regarding the Facilities Stock Room. - (Essential)
• 5% - Other related duties as required by Supervisor. - (Essential)

Physical Demands:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
• Standing: Occasionally
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Frequently
• Climbing or balancing: Occasionally
• Stooping: Frequently
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Frequently
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Occasionally
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:

This position is eligible for veteran's preference.

This position requires fingerprinting.

This position requires a criminal background screen.

This position requires a valid driver's license.

Number of Vacancies 1
Work Hours 7:00a - 3:30p
FTE 1
Salary Range $35,000 - $37,000
Pay Basis Annually
Closing Date: 04/30/2024
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.
Applicants are required to attach a resume, cover letter and contact information for three references.
An opportunity to upload these documents will be provided during the application process.
For assistance, please contact Human Resources at 850-474-2694 or email [email protected].
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.
Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

Advertised:April 15, 2024
Applications close:April 30, 2024

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