Stewardship Coordinator

Updated: 3 months ago
Location: Bellevue, NEBRASKA

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Stewardship Coordinator
Bellevue University Bellevue, NE
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9 positions
Web Mktg Technology Specialist
Bellevue University Bellevue, NE
9 positions
Report a probelm Originally Posted : May 06, 2021 | Expires : May 16, 2021
Job Type
Full-time Employee Show Shift
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Job Location
Bellevue, NE, United States

Position Summary:  

The Stewardship Coordinator will support the effective stewardship and engagement of current and prospective donors, alumni, and friends, working under the guidance of the Vice President of Advancement and Director of Advancement Services.  This position adheres to business processes and control systems to achieve data governance of the University’s various constituents in accordance with campus-wide prescribed rules and standards.  Confidentiality is essential, as the incumbent will process pledges and contributions.

Other tasks include writing and preparing acknowledgement letters and other communications as necessary to further the stewardship mission, donor engagement, as well as monitoring the submissions to the department’s various Webforms and email accounts. This position will be involved in all levels of stewardship communications including working with University departments, preparing donor impact reports, perform tasks related to the department’s electronic/printed communications, donor cultivation and engagement activities, as well as special events held before or after standard business hours. The ideal candidate will use their expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence.

Essential Functions:


Operational Effectiveness and Efficiency

  • Works to build a culture of gratitude and ensures that donors are appreciated, informed and engaged.
  • Work with both a broad range of university-wide colleagues and external constituents and is highly service oriented.
  • Ensures pledge and contribution transactions are accurately processed and acknowledged, in adherence to prescribed timelines and applicable institutional and federal specifications or restrictions.

Stewardship and Communications 

  • Assists with activities related to stewardship and donor engagement and recognition strategies, solicitation and cultivation efforts, and electronic and printed communications.
  • Assist with compiling data, planning, organizing and execution of stewardship projects and events
  • Provides administrative support to members of the team and works in collaboration to support the stewardship efforts of the office and build strong partnerships with BU leadership
  • Keeps apprised of developments affecting the department’s donor engagement and social media activities and provides recommendations for additional recognition and establishes priorities to improve existing capabilities.
  • Monitors and composes replies to the department’s email accounts and Webform submissions

Technological Proficiency 

  • Participates in inter-departmental collaborations to analyze existing procedures to design strategies to improve or leverage vendor; online, and in-house resources to efficiently and accurately maintain academic, biographic, demographic, and/or financial information for all University constituents; such as current and former students, current and former donors, faculty and staff members, corporate partners, and external organizations.
  • Collects and reports on stewardship analytics.

Office Ambassador 

  • Provides outstanding customer service consistent with the department’s mission to all internal and external clients.
  • Builds strong partnerships with University leadership, the academic units, other University departments.
  • Responds to external requests for information, materials, and assistance
  • Support projects, events, and processes at all levels in respond to the needs of the overall team.

Marginal Functions:

  • Performs other duties as assigned.


Individual Contributor Competencies:

  • Initiative - Takes prompt action to accomplish tasks and meet goals and objectives.
  • Service Orientation – Applies effective interpersonal and problem-solving skills when responding to customers and committed to customer satisfaction.
  • Quantity/Quality of Work - Pays close attention to detail.  Strives to achieve accuracy and consistency in all tasks.
  • ?Teamwork– Encourages team unity by interacting positively with co-workers through the sharing of information or expertise, working together to solve problems, and putting team success first.
  • Time Management - stays focused uses time effectively and prevents irrelevant issues or distractions from interfering with work completion.
  • Benefactor Focus - the ability to keep the University’s mission at the center of what we do, and why we do it. Exhibits passion about improving donor engagement and creating sustainable relationships with the University’s various constituents.
  • Inclusivity - Understands that each individual is unique; recognizes individual differences along the dimensions of: race, ethnicity, gender, sexual orientation, age, mental or physical disability, marital status, veteran status, education, training, position, and level of authority, seniority, full-time or part-time status.
  • Communication (Spoken & Written) - Able to clearly present information through the spoken word; influences or persuades others through oral presentation in positive or negative circumstances; listens well; able to write clearly and effectively present ideas and to document activities; to read and interpret written information
  • Customer Focus - Cultivates a positive customer service relationship and two-way communication; identifies and understands the needs wants, and expectations of customers, whether internal or external; delivers products and services that meet customer expectations


Skills & Abilities:


  • High School diploma or equivalent required, College degree preferred.


  • Minimum of five (5) years administrative support, relationship building, and superior customer service.


Other Requirements:

  • Must be able to handle multiple tasks simultaneously, while producing timely quality work.
  • Strong written, verbal, and interpersonal communication skills required.
  • Able to work independently and as part of a team.
  • Able to initiate and complete projects and provide donor support with little supervision while exercising good judgment.
  • Ability to interact effectively with Board Members, donors, alumni, civic leaders, vendors and university personnel at all levels.
  • Customer focused, with the ability to gather information, research concerns and resolve issues.
  • Strong organizational skills, self-confidence, assertiveness, diplomacy and professionalism to interface effectively in varied situations with persons from diverse educational and professional backgrounds.
  • Requires the ability to maintain strict level of confidentiality in the handling of account and donor information.

Computer Skills

  • Strong working knowledge of Microsoft Office software and database systems required.

Certificates & Licenses:  N/A


Physical Demands 








Handling / Fingering 


Reach Outward 


Reach Above Shoulder 






Squat or Kneel 








N (Not Applicable) 

Activity is not applicable to this occupation. 

O (Occasionally) 

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs./day) 

F (Frequently) 

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs./day) 

C (Constantly) 

Occupation requires this activity more than 66% of the time (5.5+ hrs./day) 

 Other Physical Requirements: N/A


Reasonable Accommodations Statement: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 Work Environment:

  • Frequent use of phone and PC.
  • Works in a normal office environment.


NOTE:  The statements above are intended to describe the general nature and level of work involved for this job.  It is not an exhaustive list of all responsibilities, duties and skills required of this job.  This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Founded in 1966, Bellevue University is the largest private, non-profit university in Nebraska serving almost 16,000 students annually with more than 57,000 graduates worldwide. The University is a recognized national leader in preparing a diverse population of students for lifelong success with career-relevant knowledge and skills, while making college affordable. Routinely ranked among the nation’s top military-friendly and accessible institutions, the University serves residential students at its main campus in Bellevue, Nebraska, and everywhere online with more than 70 undergraduate and graduate programs uniquely designed for working adults. The University is accredited by The Higher Learning Commission (

 Bellevue University is located just south of Omaha and is part of a vibrant and prosperous metropolitan area of nearly one million residents.  Omaha has been ranked 14th  in Most Affordable Places to Live in the US in 2020-21 (US News, 2021) , 5th  in the nation in Yahoo! Finance’s Best Cities for Young Professionals (Geier, 2020 ),  and in the top ten of Zippia’s The Best Cities to Live and Work in 2020 (Morris, 2020 ).

We emphasize teaching excellence, cyber-active learning, and interactive education.  Benefits (health, dental, vision, tuition, etc.) are available with this position.  For more information, check out our home page at .

The Higher Education Opportunity Act requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, and current and prospective employees. The Bellevue University Consumer Information webpage, found at , provides readily accessible information to help consumers make informed decisions about post-secondary education. Bellevue University’s Annual Security and Fire Safety Report (ASR), found at , provides information about campus crime statistics and institutional security policies and procedures as well as information about student housing fire statistics and fire safety policies. You can obtain a paper copy of these reports from the Bellevue Dean of Students office by calling 402-557-7028. In addition to this, Bellevue University is an Equal Opportunity Employer .

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