STDT ACAD ADVISOR 3 (Academic Advisor)

The Academic Advisor positions have substantial delegated authority from the Academic Senate and the Dean which they independently exercise within broad policy and procedural parameters established by the Associate Dean. They play the lead role in the delivery of academic advising services for students in the Office of the Dean and collaborate with appropriate campus partners to deliver services. The academic advisors help students develop academic competency within the University system; guide students in course and major selection; teach self-evaluation of academic success; and help students interpret and understand policies. The academic advisors develop a support network for students that include awareness of – and access to – the academic and personal resources (tutoring, counseling, etc.) on the campus and in the community; assist students in pursuing exceptions to policies; and, engage in solving complicated problems including those that require referrals to psychological counseling and long term follow up. The academic advisors are also responsible for working with the faculty of the College on governance, curriculum, and other matters of undergraduate education. The academic advisors have a prominent role carrying out those activities. The academic advisors work with the appropriate campus partners to develop electronic tools for monitoring both progress toward a degree and quality of advising, and provide appropriate referrals to support general student wellbeing.

This position is housed in the Undergraduate Education & Advising Office (College of Letters & Science Dean).

Provide holistic, in-depth, comprehensive, and complex academic advising and cultural adaptation services for undergraduate students. Serve as resource for departmental academic advisors on a wide variety of policy implementation guidelines; provide advice and guidance to the chairs and members of college faculty governance committees and program partners including other undergraduate Deans Offices, Undergraduate Education, and Student Affairs Offices – including OSSJA, SHCS, SISS, ESL Programs, Undergraduate Admissions, OEOES, and the Student Community Centers (CCC, LGBTRC, etc.). Collaborate closely with appropriate partner units to provide essential pre-arrival advising services, including special summer programs and pre-arrival information for incoming students. Collaborate on the design and implementation of Orientation, including first year, transfer, International, and Welcome Programs. Ensure ongoing, individual, and holistic advising for undergraduate students to develop a strong foundation for retention and academic success through graduation. Interpret and apply complex Academic Senate, College and Campus academic and administrative regulations and policies associated broadly with undergraduate education and advising. Make decisions in consultation with appropriate college faculty on course planning and scheduling, academic intervention, dismissal, readmission, schedule adjustments and other matters of similar import for individual students; collaborate with the Associate Dean, Director, Assistant Director, Coordinator of International Academic Advising, First Year Transition Coordinator in the planning and the development of office policies and procedures designed to optimize the delivery of advising and academic support services, such as mandatory (annual and quarterly) advising; represent the college at public forums and respond on behalf of the college to inquiries or complaints from the general public; evaluate and officially certify the completion of degree requirements; and provide oversight for student academic peer advisors.

Position Information

PHYSICAL DEMANDS

• Physical Demands: Work at desk for several hours at a time.
• Lifting Requirements: Lift materials weighing up to 25 lbs.

WORK ENVIRONMENT

·       The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

·       Baccalaureate degree in Psychology, Sociology or related field, or an equivalent combination of education and experience.

·       Experience applying holistic advising and guidance techniques in an academic environment at the university/college level.

·       Experience with implementation of advising and transition programs aimed at special populations (e.g. first year, transfer, first generation, international students).

·       Experience with general curricular elements and structures (e.g., courses, units, prerequisites, majors, minors) as well rules and regulations governing undergraduate education as set by the Academic Senate (e.g. General Education).

·       Experience using effective interpersonal, communication and listening skills to interact positively and cooperatively with students, parents, faculty, administrators, staff and the general public.

·       Experience using problem solving skills to identify and document patterns of student academic needs; and to develop strategies and programs to successfully meet those needs.

·       Experience using computer, writing, editing and proofreading skills to compose correspondence and prepare clear and concise written summaries.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

·       Master’s degree in Psychology, Sociology or related field, or an equivalent combination of education and experience.

·       Knowledge and experience providing advice to the Associate Dean and Director on issues with existing policies and/or regulations and making recommendations for improvements.

Preferred Knowledge, Skills, and Abilities (KSA):

·       Knowledge of UC, Federal and State policies, and laws regarding privacy of information.

·       Knowledge of College of Letters & Science and university regulations, procedures, and academic requirements.

·       Skills to use a personal computer, including developing expertise in using software and information management systems favored by campus.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.