State 4-H Office Program Assistant

Updated: about 2 months ago
Location: Fort Collins, COLORADO
Deadline: 09 Oct 2022

Posting Details
Position Information


Classification Title Temporary Hourly
Employment Category Temporary
Is this an Hourly position? Yes
Work Hours/Week 0-40
Overtime Eligible? Yes
Position Location Fort Collins, CO 80523
Does this position qualify for hybrid or remote work?
Description of Work Unit
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. We invite you to review Colorado State University’s Principles of Community that guide our mission and vision of access, teaching, service and engagement.
Search Contact Email jean.glowacki.beeman@colostate.edu
Position Summary
This individual works as part of the 4-H team in the Colorado State 4-H office. This position provides support for key programs, activities and events. This position also provides support and assistance directly to the State 4-H Specialists and other State 4-H Office staff as needed. Works collaboratively with team members and assists with organization and communication processes.
Position Minimum Qualifications
  • Bachelor’s degree in business, communication, sciences, liberal arts, or related field
  • Three years of general office experience
  • Experience in helping to organize events and activities
  • Demonstrated computer skills
  • Ability to communicate effectively, verbal and written
  • Demonstrated organizational skills
  • Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date
Preferred Qualifications
  • Minimum of two years of experience providing support and assisting with event or program management
  • Knowledge of and experience working with basic regulations, guidelines, policies, other parameters, and objectives with proven ability to meet deadlines
  • Demonstrated ability to coordinate multiple projects, prioritize work to maximize productivity, and respond effectively to change
  • Demonstrated experience in providing exceptional customer service to internal and external stakeholders

Posting Details


Working Title State 4-H Office Program Assistant
Posting Number 202200695T
Department Engagement and Extension Youth Development
Salary Range $25-27/hr depending on experience
Employee Benefits
Visit CSU’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit area: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/
Close Date 10/09/2022
Special Instructions to Applicants
For full consideration, all materials must be received directly at https://jobs.colostate.edu/ . Please submit the following to apply:
  • Resume
  • Cover Letter
  • Special Required Documentation:
    • Statement (no more than 5 pages) of how you meet all the “Required” and “Preferred” criteria listed in the Vacancy Announcement. Please respond to each bullet point separately. Only one document upload is allowed, no larger than 9 megabytes. Please convert your Statement pages into one PDF file. 
    • Name, address, telephone, e-mail address, and your relationship to at least four (4) references. References will not be contacted without prior notification of candidates.

For questions regarding the positions, qualifications, or job duties, please contact Jean Glowacki at jean.glowacki.beeman@colostate.edu.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Diversity Statement
Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Job Duties


Job Duty Category Planning, Development and Delivery
Duty/Responsibility
  • Research prices, determine discounts, and prepare and submit paperwork for payment of vendors
  • Maintenance and reconciliation of the budgets
  • Track and collect fees and payments from counties and individuals for events and enrollments
  • Create and submit travel documents for State 4-H Specialists
  • Serve as back-up to 4-H Office Manager/Program Assistant in support of 4-H Director
  • Coordinate registration process, data management, and participant support and updates on event details
  • Complete and communicate event plans, including key deadlines and tasks related to the event
  • Work with location contacts on event set up, including room layout, AV needs, meals; arrange group transportation
Percentage Of Time 70%
Job Duty Category Proofreading Editing
Duty/Responsibility
  • Proofread and complete correspondence and other written material
  • Edit and proofread contest rules, exhibit requirements, fact sheets and forms
  • Prepare web updates
Percentage Of Time 30%

References


Minimum References Required 4
Maximum References Required

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