Staff Specialist

Plan, coordinate and participate in the establishment and operation of a specialized program and/or activity at Duke University, planning methods and developing systems in accordance with predetermined goals and objectives.

Work Performed

Work closely with Duke Customers by reviewing and processing electronic requisition/carts into purchase orders utilizing SAP and/or the web based Buy@Duke system.  (Following all Procurement policies regarding preapproval guidelines based upon commodities as well as reviewing for all documentation guidelines for Federal and Non-Federally sponsored codes.) 

Work closely with internal Duke University and Health System departments & Accounts Payable to obtain the proper Vendor Registration paperwork to set up any new vendors (including Domestic, Foreign and any Independent Contractors).

Provide Customer Support to departmental end-users for purchase order maintenance and Commitment Removals.

Work with AP to Resolve and complete Work Flows for price blocks on invoices in a timely matter.

Develop and implement appropriate information systems in support of program activities and provide adequate reference of data, documentation of procedures and processes and evaluation of program results.

Maintain liaison with appropriate personnel, University Departments and outside sources to obtain and provide pertinent information and to answer inquiries concerning program activities.

Compile and analyze information in support of program activities; prepare reports and analyses setting forth progress, adverse trends and appropriate recommendations and conclusions.

Plan and schedule work priorities in accordance with program goals and objectives and deadlines. Plan and execute the distribution of reports and information as required.

Advise supervisor on the status of current activities, additional or expanded program requirements and appropriate recommendations for solution to problems.

Assist in determining budgetary recommendations and requirements; monitor, verify and reconcile expenditure of budgeted program accounts. Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Education/Training:

Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.

Experience:

Work generally requires three years of clerical or research experience to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications and research practices.

A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills:

N/A

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.

Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.

Work generally requires three years of clerical or research experience OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.