Staff Executive I, Loveland

Are you a current Aims Employee, Temp, or Student? If so, to help avoid future access issues, please apply through your Workday account. 

Please close this window and log into your Workday account to apply by using the "Career" application icon on your Workday Home screen. Below are the instructions for applying depending on your role with the College:

• If you are a current Employee (non-Student position) or Temporary Employee (paid by someone other than Aims, but have access to Workday), please use "Find Jobs"
• If you are a current Student , please use "Find Student Jobs"
• If you are both a current Employee and a current Student please use "Find Jobs"
• If you are a current Student and previous employee use "Find Student Jobs"
• If you have any questions about applying or ensuring you applied correctly please call 970-378-3720 or come by and see us in Cornerstone building Suite 111

Minimum Hiring Annual Salary:

$51,580.00

Maximum Hiring Annual Salary:

$54,159.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4 day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums  
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits) 
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values, BaJEDI (belonging, justice, equity, diversity, inclusion), and Innovation. The College embraces and seeks to hire individuals who want to be a part of this environment and has the skillsets necessary to be successful in this position.
This position provides administrative coordination and supervision of the campus for the purpose to support to the academic leadership, the Executive Campus Director, faculty, staff and students of the Aims Loveland campus. This position serves as office manager assuring that all administrative, fiscal, physical, and scheduling services of the Loveland campus are working correctly and congruently with high-quality customer service and consistent internal and external communication. This position acts as office liaison to staff and administrators reporting to other areas within the unit, assists with community visitors to the campus, and represents the Executive Campus Director's office in interactions with other divisions and departments within the college.

Office Management/Administrative Support:

• Management of the Aims Loveland Campus front desk staff, temporary employees and student employees providing supervision and coordination of ongoing training to ensure all can assist and inform prospective, current and non-credit students, faculty, staff, and community members about enrollment processes, course schedule, Pathway advising appointments, and Aims resources.
• Refers student to appropriate resources on and off campus resources based on needs and course selection using various resources and tools including Workday, MyAims Accounts etc.
• Report and release accurate student information in accordance with FERPA guidelines.
• Research, data collection, report generation, and record keeping.
• Supervision and training of staff in assistance with report generation. i.e. budget reports, record of spending, enrollment reports
• Schedule all classrooms and handle special requests for rooms and other Aims events.
• Schedule interdepartmental meetings for Loveland Campus team
• Take minutes and management of minutes for staff meetings and other meetings as assigned.

Continuing Education Support:

• In coordination with the Continuing Education department, provide Lumens registration software supervision, support and provide ongoing training for front desk staff and student employees to assist all Aims non-credit students with registration and cancellation of courses and refunds/general inquiries/problem solve either in-person, over the phone or with email correspondence.
• Communicates with the CE instructors regarding student questions.
• Schedule all classrooms for non-credit course offerings and other Aims events.

Budget:

• Assist Executive Director with developing, monitoring and revising the Continuing Education Program Budget.
• Assist Executive Director with developing, monitoring and revising the Loveland Campus Program Budget.
• Manage departmentally purchasing card and reconciliation of purchases.
• Review, approve and route Temporary Workers and Student Employees time sheets.
• Independent Contractors Invoicing.
• Maintain supply inventory for office supplies and college promotional items.
• Generate and process Limited Purchase Orders and Requisitions on Executive Director signatures.
• Process and obtain signatures for requests for contract approval processing, expense transfers, reprographic orders and all other paperwork that directly affects both budgets.
• This position assists the CE Director and a Case Manager with research/enrolling/invoicing a client with Third Party Funding (Workforce Development Program: Weld, Larimer, and Boulder Counties) into and Ed2Go class.

Other Duties as Assigned:

• This position represents the Campus and CE in the Aims Staff Association (ASA) and Customer Service Coalition CSC; and provides reciprocal communication between ASA, CSC and departments.
• This position represents the campus as a Building Coordinator with Aims Safety and assists with coordinating and implementing safety practices for the Loveland Campus building.
• Assist with campus and CE event sponsorships off campus with coordination of staff schedules and representation at events - occasional evenings and weekends.

Minimum Qualifications:

• Associate's Degree in related field; plus,
• Five (5) years of related office experience or an equivalent combination of education and/or work experience.
• Excellent oral and written interpersonal and communication skills. '
• Ability to think critically and perform job duties effectively without close supervision.
• Skilled in developing policies and procedures and performing advanced research, organizing resources and establishing priorities.
• Demonstrable experience with Microsoft Office Products and Google Suite.
• Scheduling experience: meetings, classrooms for courses, services, resupply of inventory for e.g.
• Upon hire, obtain Notary Public certification.
• Upon hire, obtain Accuplacer Administrator Certified.
• This position requires the use of a company vehicle and/or personal vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance.

Required Licenses and/or Certification:

• Upon hire, obtain Notary Public certification.
• Upon hire, obtain Accuplacer Administrator Certified.

Preferred Qualifications:

• Bachelor's Degree in related field.
• Supervisory experience. This role will supervise contingent and student employees.
• Higher Education or secondary education work experience.
• Problem solving skills.
• Attention to details.
• CRM experience.
• Report generation: Requisitions, Purchase Orders, Expense Reports, Budget to Actuals, Inventory.

Required Documents:

• Cover Letter
• Resume
• Diversity Statement

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have preformed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered.

Diversity Statement Instructions

Aims Community College recognizes and celebrates diversity within our students, faculty, and staff. We are committed to equity and inclusion to improve the learning experiences of all students and the working conditions of all employees.

• In your diversity statement, please provide your interpretation of what it means to serve a diverse community and work in an inclusive environment.

• Please include specific examples for how your background, education, and/or professional experience have prepared you to fulfill those responsibilities in this position.

• As you consider what to put in your statement, please note Aims Community College is committed to equal employment opportunity and does not discriminate on the basis of race, gender, age, or any other protected class.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

In order to be considered please provide a thorough and complete application.
Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than 6 months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check, and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.

If you need assistance with this process please contact Human Resources at 970-378-3720.