STAFF ASSISTANT, PHYSICS DEPT.

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Assist the Director and Research Project Manager of TUNL (Triangle Universities Nuclear Laboratory) with performing a variety of administrative duties, with latitude for exercising discretion and judgment.

Oversee day to day operational tasks for TUNL to include, but not limited to: administrative tasks, purchasing, procurement, parking, events coordination and management, and research correspondence.

Serves as first point of contact for TUNL programming. Manage ordering process (including negotiation with external vendors), ordering through Buy@Duke, Goods Receipts, and final disposition of invoicing and payment to vendors. Liaise with Facilities Management for any work order issues in any of the labs or centers. Manage assigned projects and financial project portfolios in support of the Center. Coordinate parking for visiting researchers and students. Maintain and coordinate safekeeping and distribution of keys for visiting researchers and students. Manage mail (collection, distribution, and processing).  Plan, coordinate, and provide oversight for TUNL Seminars. Convert paper files to electronic files as directed by the Research Project Manager and TUNL Director. Plan and coordinate visits to the facility by distinguished guests, in accordance with Duke guest policies. Plan and coordinate related events as necessary including travel and reimbursements. Assist TUNL Director with other items that may arise.

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.  OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.