Staff Assistant - Part Time - Simulation Center, Rowan-Virtua School of Osteopathic Medicine

Details

Posted: 22-Mar-24

Location: Stratford, New Jersey

Salary: Open

Categories:

Staff/Administrative

Internal Number: 499416

Rowan-Virtua School of Osteopathic Medicine

Job Title:                     Staff Assistant – Part Time

Department:               SOM Academic Affairs, Simulation Center

Facility:                       Rowan-Virtua School of Osteopathic Medicine

Reports To:                 Operations Coordinator, Simulation Center

 

SUMMARY

Performs a wide variety of administrative and support services for the Simulation Center to maximize efficient workflow.  Assists in the planning and support of program activities, along with the coordination of office operations.  Provides administrative support to the Simulation Center Medical Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides reception and front desk coverage greeting all visitors.

Provides administrative support to the Simulation Center Medical Director, including calendar management, travel arrangements, copying/collating and similar.

Schedules students for educational and testing activities and posts materials/grades as assigned. 

Assists with maintaining Simulation Center activity and meeting calendar.

Supports the Simulation Center faculty and staff with analytical, computing, and clerical tasks including but not limited to data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages. 

Assists with official Simulation Center correspondence with students.

Assists in maintaining department accounts, monitoring expenditures, and ensuring compliance with budgets.

Assists in maintaining facility and equipment by calendaring warranties and corresponding with vendors.  Serves as liaison with Facilities and Housekeeping.

Assists with Purchasing and payroll tasks.

Screens calls and provides information in accordance with organizational policy.

Maintains essential records and assists in the maintenance of all activity files.

Prepares and/or compiles data for special reports and analysis, monthly reports, program evaluations, and other related reports within prescribed guidelines.

Keeps abreast of all federal, state, and Rowan University regulations, laws, and policies as they presently exist and as they change or are modified. 

Performs other duties as assigned.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s Degree in Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus one (1) year of professional level experience in a business office, government agency, or university setting.  Advanced knowledge of Microsoft Excel, Word and PowerPoint and ability to quickly learn new software required. 

Experience with diverse populations.  Record of respect and openness towards people whose social and cultural background is different from one’s own. Ability to recognize and manage one’s behaviors and communication to create an inclusive, equitable, and welcoming environment within the department/organization.

This is a Part-Time Regular position, working 20 hours a week.

NOTE: 

• Only completed, online applications submitted on or before the deadline will be considered.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

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About Rowan University
A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 23,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Home to Henry M. Rowan College of Engineering; Ric Edelman College of Communication & Creative Arts; William G. Rohrer College of Business; Virtua Health College of Medicine & Health Sciences; Cooper Medical School of Rowan University and the School of Osteopathic Medicine, it also comprises the colleges of Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics; Virtua Health School of Nursing & Health Professions; the schools of Earth & Environment; Innovation & Entrepreneurship; Translational Biomedical Engineering & Sciences; Veterinary Medicine; the Graduate School of Biomedical Sciences; and a multidisciplinary honors college. Rowan focuses on practical research at the intersection of engineering, medicine, science and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation; commitment to high-quality, af...fordable education; and developing public-private partnerships. A Carnegie-classified (R2/high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university for three consecutive years as reported by The Chronicle of Higher Education.
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